Administrative Coordinator Facilities

Mitchell Hamline School of Law is seeking to hire a full-time Facilities Coordinator. This position coordinates day-to-day facilities operations and campus event support working with the Director of Facilities and Security to help ensure campus buildings and grounds are safe clean functional and prepared for students faculty staff and visitors. Responsibilities include coordinating daily work assignments for facilities and custodial staff monitoring work orders and building needs coordinating event setups maintaining facilities inventories and records and assisting with vendors and routine facilities projects.

The position requires strong organizational customer service problem-solving and communication skills and the ability to independently prioritize changing operational needs.

Essential Duties and Responsibilities:

• Daily Facilities Coordination:
  • Coordinate daily work assignments and workflow for custodial and maintenance staff in partnership with the Director of Facilities and Security.
  • Monitor work completion and adjust priorities based on campus needs events staffing and service requests.
• Building & Grounds:
  • Conduct routine inspections of campus buildings and grounds to identify cleanliness maintenance safety and operational needs.
  • Coordinate follow-up on identified issues and escalate significant concerns to the Director.
• Work Order Coordination:
  • Monitor and coordinate facilities work orders and service requests.
  • Assign or route requests as appropriate track progress and follow up with campus customers to ensure requests are addressed.
• Event Planning & Execution:
  • Coordinate facilities support for campus events including room setups and breakdowns furniture and equipment placement parking signage and other facilities-related needs.
  • Coordinate with event organizers Security Information Technology and other departments as needed.
• Vendor Coordination:
  • Assist with scheduling and coordinating vendors and contractors performing routine maintenance repairs inspections and other facilities services.
  • Provide vendors with appropriate campus access and communicate scheduling and operational needs.
• Inventory & Supplies Management:
  • Maintain inventory records for facilities equipment materials cleaning supplies furniture and other departmental resources.
  • Monitor inventory levels and coordinate ordering as needed.
• Facilities Records & Scheduling:
  • Maintain facilities schedules service records inventory logs vendor information and other departmental documentation.
• Space & Campus Support:
  • Assist with office moves furniture placement room configurations and other campus space needs.
• Project Support:
  • Assist the Director with facilities projects by coordinating schedules gathering information communicating with campus partners and vendors and monitoring assigned project tasks.
• Customer Service:
  • Serve as a point of contact for routine facilities requests and questions from faculty staff students visitors and other members of the School community.
  • Communicate service updates interruptions and changes as appropriate.

Secondary job activities:

• Provide operational coordination during staffing shortages by reprioritizing work communicating service impacts and escalating coverage needs to the Director.
• Coordinate facilities response to urgent building event or operational needs.
• Coordinate seasonal facilities activities including snow removal and grounds services with employees and/or vendors.
• Attend department and other meetings as needed.
• Provide instruction regarding daily work assignments schedules procedures and facilities processes.
• Perform other duties and responsibilities consistent with the scope of the position as requested or required.

Knowledge Skills and Abilities:

• Strong verbal written and interpersonal communication skills.
• Strong organizational time-management and prioritization skills.
• Demonstrated problem-solving skills and sound judgment.
• Ability to independently prioritize time-sensitive needs while balancing ongoing operational responsibilities.
• Ability to coordinate daily work assignments and communicate priorities clearly to facilities and custodial staff.
• Ability to monitor work completion and follow up on outstanding needs.
• Ability to identify facilities cleanliness safety and operational concerns and appropriately address or escalate them.
• Ability to manage multiple priorities in an environment with frequent interruptions and changing needs.
• Strong attention to detail and follow-through.
• Strong customer service skills and ability to interact effectively with faculty staff students visitors vendors and contractors.
• Ability to coordinate event and space needs with multiple departments and stakeholders.
• Ability to maintain accurate records schedules inventories and other operational information.
• Ability to use or learn work-order scheduling event-booking inventory and related software.
• Ability to work independently and collaboratively as part of a team.
• Interest in contributing to a welcoming and respectful environment.

Minimum Qualifications:

• High school diploma or equivalent.
• Three years of experience in facilities operations property management facilities coordination event operations building services administration or a related field.
• Experience coordinating schedules work assignments projects events or other operational activities.
• Proficiency with standard office technology and ability to learn facilities-related systems and software.

Preferred Qualifications:

• Associate degree or specialized training in facilities management business operations or a related field.
• Experience working in higher education nonprofit commercial property or a similarly complex facilities environment.
• Experience coordinating the work of custodial maintenance facilities or other operational teams.
• Experience coordinating campus conference or other complex events.
• Experience working with vendors and service contractors.
• Experience using work-order scheduling inventory or event-management software.

Pay Range

The anticipate pay range for this position is $25 -$30 per hour depending on qualifications and experience.

Benefits

• Health insurance
• Dental insurance
• Life/AD&D insurance (MHSL pays for)
• Optional Life Insurance
• Disability Benefits (MHSL pays for)
• Generous Holidays and Winter Break
• 403(b) Retirement plan (Generous MHSL match)
• Employee Assistance Program (EAP)
• Competitive compensation package

To apply please submit a cover letter and resume. Review of applications will begin immediately and will continue until the position is filled or otherwise closed at the Schools discretion.

Mitchell Hamline School of Law does not discriminate in employment on the basis of race color religion sex (including pregnancy and gender identity) national origin political affiliation sexual orientation marital status disability genetic information age membership in an employee organization retaliation parental status military service or other non-merit factor.

Notice of Nondiscrimination re: Title IX Sex Discrimination

Mitchell Hamline School of Law prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions about sex discrimination or harassment to the Title IX Coordinator. The notice of nondiscrimination and information about reporting concerns is located on our website ( Experience:

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