Administrative Assistant III

Administrative Assistant Investment & Corporate Banking

Work schedule: This role is in the office, Monday thru Friday, 8:30 a.m. to 5:00 p.m. We're seeking a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment. Team player will serve as temporary assistant to the department and collaborate/coordinate with the administrative team as requested.

Responsibilities:

• Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodation, etc.
• Process timely and detailed expense reports via concur for employee reimbursement.
• Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments
• Schedule and coordinate meetings via outlook, provide officer's availability as requested.
• Organize guest passes, catering, etc. if needed
• Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
• Communicate Firm policies/procedures to officers and associates regarding client entertainment
• Manage general office needs such as ordering supplies and mail distribution as requested

Requirements:

• Extensive experience with Concur.
• Minimum three years' experience as an administrative assistant in finance industry preferred
• Knowledgeable of Microsoft Office applications, especially Outlook, Word and Excel
• Excellent verbal communication and telephone skills
• Detail-oriented, personable with a consistent positive attitude
• Ability to work in a team environment and handle multiple tasks with little or no supervision
• Familiarity with a corporate office environment in terms of professionalism, etiquette, dress
• Utilizes good judgement and discretion, maintains the highest level of confidentiality.

Skills Required: ETIQUETTE EXCEL FINANCE TELEPHONE SKILLS MICROSOFT OFFICE DETAIL-ORIENTED GENERAL OFFICE CATERING TRAVEL ARRANGEMENTS ORDERING TEAM PLAYER PAYMENTS