Administrative Assistant

Job Description

Cibola Vista Resort and Spa in Peoria, AZ is hiring a Full-Time Administrative Assistant. The Administrative Assistant performs a variety of administrative support tasks and duties to assist in the day-to-day activities of the department and the members of the department. Administrative support occurs in a timely, orderly, efficient, and professional manner. Liaison between contractors and resort management during evocations and development.

The Administrative Assistant has the following duties:

• Develops a general understanding of the business in order to provide administrative assistance and support. Demonstrates excellent interpersonal communication skills and confidentiality in the handling of incoming telephone calls and correspondence.
• Schedules appointments and meetings. Updates calendar and schedules appointments for management. Maintains an orderly office filing system. Files, faxes, photocopies and distributes mail.
• Provides administrative support to the department including confidential information. Assists Team with travel arrangements.
• Processes expenses and invoices. Processes check requests.
• Liaison and point of contact for onsite contractors.
• Assists with memos and documents for department. Produces and updates company organizational charts.
• Assists in the arrangement of company events/activities. Carries out any reasonable request by management of which the employee is capable of performing.
• Assimilate into the Hilton Grand Vacation Company Commitment to Excellence culture through understanding, supporting and participating in all elements of Commitment to Excellence. Demonstrate working knowledge of the service standards.
• Regular attendance in conformance with the standards, which may be established by Hilton Grand Vacations Company from time to time, is essential to the successful performance of this position.

Requirements:

• Minimum 2 years of receptionist and/or people service work experience
• Excellent people and telephone skills, basic knowledge of office equipment, detail oriented, organized, team player, exercise good judgment
• Ability to provide clerical assistance, scanning, filing, faxing, photocopying, processing FedEx, USPS, UPS shipping and deliveries
• Maintain a professional appearance and demeanor
• Ideal candidate will have construction/remodel admin experience

Extraordinary People, Exceptional Benefits on Day One

Benefits start on your first day of work with no waiting period!

Hilton Grand Vacations is committed to putting people first. That's why our benefits plan starts when you do. But that's just the beginning of the exceptional opportunities we offer to extraordinary people who join our U.S. team.

Eligibility: All U.S. regular full-time and part-time Team Members are eligible for a wide range of benefits. Team Members represented by a labor organization or subject to a collective bargaining agreement may have benefits that differ from other non-represented employees.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Responsibilities

The Administrative Assistant has the following duties:

• Develops a general understanding of the business in order to provide administrative assistance and support. Demonstrates excellent interpersonal communication skills and confidentiality in the handling of incoming telephone calls and correspondence.
• Schedules appointments and meetings. Updates calendar and schedules appointments for management. Maintains an orderly office filing system. Files, faxes, photocopies and distributes mail.
• Provides administrative support to the department including confidential information. Assists Team with travel arrangements.
• Processes expenses and invoices. Processes check requests.
• Liaison and point of contact for onsite contractors.
• Assists with memos and documents for department. Produces and updates company organizational charts.
• Assists in the arrangement of company events/activities. Carries out any reasonable request by management of which the employee is capable of performing.
• Assimilate into the Hilton Grand Vacation Company Commitment to Excellence culture through understanding, supporting and participating in all elements of Commitment to Excellence. Demonstrate working knowledge of the service standards.
• Regular attendance in conformance with the standards, which may be established by Hilton Grand Vacations Company from time to time, is essential to the successful performance of this position.

Qualifications

Requirements:

• Minimum 2 years of receptionist and/or people service work experience
• Excellent people and telephone skills, basic knowledge of office equipment, detail oriented, organized, team player, exercise good judgment
• Ability to provide clerical assistance, scanning, filing, faxing, photocopying, processing FedEx, USPS, UPS shipping and deliveries
• Maintain a professional appearance and demeanor