Administrative Assistant

To Apply for this Job Click Here Our client, a top global private equity firm, is seeking a Temporary Assistant to provide seamless administrative support to Executives on the New Markets team. General hours are 8\/9am-5\/6pm with flexibility for overtime as needed. In office Monday-Thursday with Friday being a remote day; must have flexibility to go in office if needed. Responsibilities:\u202f Extensive calendar management including scheduling meetings, communicating details to attendees. This requires exercising a flexible approach to changing schedules and ensuring appointments are met. Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures\u202f Screen incoming calls and greet guests in a professional and courteous manner\u202f Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination\u202f Schedule and organize conferences and off-sites including all related logistics\u202f Prepare and compose letters, memos and routine correspondence. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changes\u202f Allocate and process expenses for executives, including American Express and Out of Pocket expenses using SAP Concur system\u202f Use US Mail, FedEx, and other services to send and track priority mail; work with mailroom staff to send packages as needed Provide phone coverage and back up assistance\u202f Perform other ad hoc tasks as assigned and required\u202f Qualifications:\u202f BA\/BS degree preferred 5+ years of administrative support experience or training, or equivalent combination of education and experience\u202f Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines\u202f Ability to shift gears independently and demonstrate flexibility in different coverage assignments\u202f Demonstrative strong initiative and ownership of responsibilities; take a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action\u202f Exemplary interpersonal skills necessary to handle sensitive and confidential situations; this role continually requires poise, tact and diplomacy\u202fin all situations Superb written and verbal communication skills; strong attention to detail when composing and proofing materials required\u202f Team-oriented and collaborative attitude is a must\u202f Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint\u202f Working knowledge of office administrative procedures and operating standard office equipment\u202f Experience supporting a group of executives in a corporate environment highly preferred\u202f Experience in finance industry is a preferred but not required\u202f A1478275NY-Temp_1792089276 To Apply for this Job Click Here Beacon Hill Inc