Administrative Support Coordinator

Advanced Level Class

The advanced level class works under general supervision and requires thorough knowledge of administrative policies and procedures, clerical and secretarial procedures in order to provide secretarial and non-routine administrative support (i.e., independently formulates decisions and/or judgments involving non-legal interpretation of policies and procedures as they would apply to given situation to resolve problems, to prepare correspondence and/or reports or to carry out other assignments) and if assigned, acts as lead worker over lower-level administrative and/or office support staff. Normal Working Hours: Monday - Friday; 8:30am - 5:00pm Posted until filled.

Duties/Responsibilities

Provides fiscal support to department to include: encumbrances for expenses, regular and emergency; assigning expenditure budget codes to purchase orders; processing invoices for payment which includes audits for verification of proper expenditures; collects and gathers data to maintain hotel lodging revenue report; preparation of monthly, quarterly, annual or other types of reports for reconciling monthly statements of accounts against Auditor's office reports; prepares monthly financial reports for Board of Trustees; prepares annual reports for budgetary purposes; filing purchase orders, monthly and annual reports; transfer of funds from one budget line item to another line item. Prepare pay-ins to be taken to Treasurer's Office. Executes a variety of administrative support duties to relieve the Executive Director and staff of routine and non-routine administrative tasks. Provides information and responds to routine questions related to services, department operations, area attractions, County and region events, policies and procedures via phone, e-mail, written correspondence and/or follow-ups with appropriate Bureau publication or brochure; greets and assists public; answers the phone; fields calls for sales managers. Manages special projects for the Executive Director and Sales Managers as needed; submits requests for building repairs to the County Services Department. Keeps maintenance schedule for County vehicle. Prepares a variety of correspondence, forms and documents such as letters, memos, notifications and reports; performs miscellaneous clerical duties as assigned to maintain office efficiency; maintains databases; completes routine office procedures; serves as point of contact for the Bureau building tenants; maintains Simple View with client/contact and visitor information. Cuts signs and assists with name tags. Maintains inventory of essential office products, promotional products (items for sales department) and brochures on area attractions; prepares and delivers event materials. Prepares monthly notice and staff reports for Board of Trustees including monthly minutes via recording of meeting, financial report and other information as directed by the Board of Trustees. Performs others duties of a similar nature or level as assigned.

Minimum Qualifications

Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 30 mos. experience in secretarial/administrative professional field; valid Ohio Driver's License. -Or equivalent of Minimum Class Qualifications for Employment noted above may be substituted for the education and/or experience required. Education and Experience may not be substituted for mandated licensure/certification.

Supplemental Information

UNUSUAL WORKING CONDITIONS: Predictable and regular attendance is required. Travel may be required. Stooping, crouching, reaching, repetitive motion. Exert up to 20 lbs. of force occasionally to lift, carry, push, pull, or otherwise move objects.

Benefits

There is a wide variety of benefits available to full-time permanent and some part-time permanent Greene County employees. These benefits include: health, dental, vision, life insurance, optional life insurance plans, wellness program, employee assistance program, and deferred compensation plans. The County pays 80% of the health care premium and 39% of the dental premium. All full-time employees are eligible for $50,000 group life insurance paid 100% by the County. NOTE: Employees who are non-permanent, seasonal, intermittent, part-time scheduled for less than 60 hours per pay period, and external interim, are not benefit eligible.