Project Administrator

Job Summary

We are seeking an Project Administrator for a direct hire opportunity in Morovis, PR within the real estate and property management industry. This role is ideal for a hands-on property administration professional who enjoys leading teams, supporting residents, maintaining compliance, and ensuring housing operations run smoothly.

The Project Administrator will oversee day-to-day property management activities, resident services, maintenance coordination, occupancy processes, compliance documentation, and operational reporting. This position offers a stable work environment, strong benefits, supportive leadership, and the opportunity to make a meaningful impact in the community by helping maintain safe, compliant, and well-managed housing facilities.

The ideal candidate is organized, service-oriented, detail-driven, and comfortable balancing administrative responsibilities, team supervision, regulatory requirements, and resident relations.

Key Responsibilities

- Plan, coordinate, assign, and oversee property management, maintenance, and common area activities to ensure efficient operations and compliance with established standards.
- Supervise assigned staff, promote adherence to company policies and safety standards, and foster a professional, customer-focused work environment.
- Support residents and applicants by providing guidance, managing occupancy processes, coordinating transfers, and ensuring compliance with applicable housing regulations.
- Monitor rent collection processes with the goal of maintaining at least a 98% monthly rent collection rate.
- Coordinate vacant unit preparation and ensure apartments are rehabilitated and ready for occupancy within five days or less.
- Maintain accurate resident files, regulatory system records, administrative reports, inspection documentation, and audit-ready compliance records.

Compensation and Benefits

- Direct hire opportunity.
- Location: Morovis, PR.
- 15 days of paid annual vacation leave.
- 12 days of paid annual sick leave.
- Paid birthday off, not deducted from vacation leave.
- Employer-paid individual health insurance coverage.
- Christmas Bonus in accordance with applicable law.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

The pay transparency policy is available here:

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Oversee daily property management operations, maintenance coordination, resident services, and common area inspections.
- Manage occupancy, rent collection, vacant unit readiness, resident recertifications, and required housing assistance documentation.
- Supervise staff, coordinate emergency responses, and maintain positive relationships with residents, vendors, and regulatory agencies.
- Prepare, review, maintain, and submit operational records, compliance documentation, and administrative reports.

- 3 to 5 years of relevant experience in property management, facilities management, residential property administration, or a related field.
- Experience supervising employees, assigning work, and supporting team performance.
- Strong knowledge of property operations, resident services, lease administration, maintenance coordination, and compliance practices.
- Proficiency in Microsoft Office and general computer applications for reporting, tracking, documentation, and recordkeeping.
- Strong organizational skills with the ability to prioritize multiple responsibilities and work independently.
- Excellent verbal and written communication skills.
- Strong customer service skills and the ability to interact professionally with residents, applicants, vendors, employees, and regulatory contacts.
- Ability to maintain accurate records, protect confidential information, and prepare documentation for audits, inspections, and regulatory reviews.

Preferred Qualifications

- Knowledge of affordable housing programs, including Section 8, USDA Rural Development, HOME, LIHTC, EIV, and Fair Housing regulations.
- Experience using regulatory systems such as USDA Rural Development MINC, Puerto Rico Housing Finance Authority HOME Program systems, and LIHTC Compliance Online systems.
- Previous experience managing resident recertifications, housing assistance vouchers, transfer lists, mandatory relocation processes, and compliance reporting.
- Bilingual communication skills may be helpful in supporting residents, applicants, and agency communications in Puerto Rico.