Law Firm Billing Specialist

Senior Billing Specialist Overview One of the most sophisticated law firms in the United States, with over 400 lawyers and 300 business services professionals serving clients from offices throughout the country, is seeking a Senior Billing Specialist for their NYC or Northern NJ office. The Senior Billing Specialist is a key member of the firm’s revenue team, responsible for accurate and timely preparation and processing of client invoices. This role requires expert-level billing experience, deep command of Aderant Financial Systems, and strong understanding of law firm billing requirements, including electronic billing (eBilling) protocols. The Senior Biller works closely with partners, attorneys, and legal assistants to ensure all billing activity aligns with client guidelines, firm policies, and revenue management objectives. This position may include hybrid/remote flexibility subject to firm schedule. Responsibilities Prepare, process, and finalize a high volume of complex client invoices using Aderant Financial Systems, ensuring accuracy, completeness, and compliance with client billing guidelines. Manage the full billing lifecycle from pre‑bill review through final invoice submission, including narrative edits, time entry adjustments, write‑offs, waivers, and reductions. Review and edit pre‑bills for accuracy, ensuring consistency of client/matter names and attorney information. Ensure accuracy and professionalism of time narratives in accordance with firm standards. Identify and remove duplicate time entries. Verify phase/task codes where applicable. Prepare and submit eBills through various electronic billing platforms (e.g., Legal Tracker, Collaborati, TyMetrix, or similar), ensuring compliance with client‑specific LEDES or other format requirements. Monitor and manage eBilling rejections and resubmissions promptly, resolving issues in coordination with billing partners and their assistants. Maintain and update Billing Partner Instructions documenting matter‑specific billing requirements and client preferences. Assist with monthly billing close processes, including reconciliation of time and billing records in Aderant. Client & Matter Management Serve as a primary billing contact for assigned billing partners, attorneys, and legal assistants. Build and maintain thorough knowledge of assigned client portfolios, rate structures, billing arrangements (flat fee, contingency, hybrid), and outside counsel guidelines (OCG). Identify and flag billing issues, potential write‑offs, or out‑of‑guideline charges proactively before invoice submission. Coordinate with the Accounts Receivable and Credit teams to address outstanding balances and resolve billing‑related collection issues. Systems & Process Improvement Demonstrate expert‑level proficiency in Aderant Expert Billing, leveraging system functionality to maximize billing efficiency. Identify inefficiencies in current billing workflows and recommend process improvements to the Billing Manager. Assist in training and mentoring junior billing staff on Aderant system functions, billing best practices, and firm billing policies. Contribute to the review and updating of billing procedures, policies, and the firm’s internal billing manual as needed. Other Responsibilities Provide support to firm leadership and partners as requested. May be required to work periodic evenings and/or weekends, particularly around billing close periods, often without advanced notice. Perform other duties and special projects as assigned. Skills, Knowledge and Abilities Minimum 4 years of law firm billing experience, with at least 3 years of hands‑on experience using Aderant Financial Systems. Expert‑level knowledge of law firm billing processes, including eBilling submission platforms and LEDES file formats. Strong familiarity with outside counsel guidelines (OCGs) and client‑specific billing requirements. Demonstrated ability to manage a high‑volume billing workload with a high degree of accuracy, urgency, and attention to detail. #J-18808-Ljbffr CF Legal Recruiting and Staffing