House Manager and Executive Events Coordinator

Position Summary The House Manager & Executive Events Coordinator ensures the seamless operation of the President’s Residence (The Davidson House) as both a private home and a premier institutional venue. This dual-purpose role requires an individual who can switch effortlessly between managing household maintenance and executing high-profile institutional events, such as Homecoming receptions, donor dinners, and board meetings. The ideal candidate acts as a "brand ambassador" for the President’s office, maintaining a world‑class standard of hospitality and discretion. Responsibilities Residence Operations & Estate Management Daily Management: Oversee the daily cleaning, maintenance, and general "show-ready" state of the public and private areas of the residence. Vendor Relations: Serve as the primary point of contact for external contractors (landscaping, HVAC, security, catering) and internal campus facilities teams. Budgeting: Manage the household and events budget, including procurement of supplies, floral arrangements, and high‑end catering services. Facility Coordination: Oversee the daily operations, repairs, and maintenance of the Davidson House and Conference Center; coordinate with contracted and internal staff to ensure grounds and structures are maintained. May also include coordination of access into and outside of the home for scheduled needs or support. Inventory: Maintain a meticulous inventory of university assets within the home, including fine China, silver, linens, and university archives/art. Event Planning & Execution Signature Events: Lead the end‑to‑end planning of major presidential functions, including Homecoming receptions, holiday galas, First Lady events, and Commencement activities. May create invitations, manage RSVP lists, and lead planning, coordination, and implementation of meetings and events with internal and external stakeholders. Create an annual event calendar related to key Presidential or First Lady events. Hospitality Excellence: Coordinate menus with executive chefs or caterers, manage seating charts, and oversee floral and décor themes. Guest Experience: Act as the primary concierge for overnight VIP guests, ensuring all accommodations meet five‑star hospitality standards. On‑Site Coordination: Direct service staff (servers, bartenders, valets) during events to ensure flawless execution and adherence to university protocol. Digital Coordination: Manage virtual platforms (Zoom, Microsoft Teams, Streamyard) for high‑level meetings and conference calls. Create and manage central calendars for events that occur in support of the President and the First Lady. Administrative Support First Family Support: Handle highly confidential events and information with absolute care and discretion. Prepare advanced correspondence related to matters that may support events at the Davidson home, conference facility, or in support of events desired by the President and the First Lady. May help to support other needs of the First Family – i.e., coordination of transportation, packages, etc. Scheduling: Coordinate the residence calendar, balancing the President’s private family time with official university functions. Develop and manage the annual events calendar in alignment with the President’s and First Lady’s schedules, ensuring strategic coordination and prioritization. Respond to event invitations on behalf of First Lady. Administrative Operations: Perform daily duties including ordering supplies, food, equipment, and software; maintain meticulous digital records via OneDrive. Schedule, coordinate, and track required maintenance, cleaning, and upkeep of the home. Protocol: Ensure all events adhere to institutional and diplomatic protocols, especially when hosting government officials or major donors. Confidentiality: Handle all interactions and information regarding the President’s family and high‑level university business with absolute discretion. Physical Demands Ability to work a flexible schedule, including evenings and weekends for special events. Ability to stand, walk, and sit for extended periods during event execution. Required Qualifications Experience: At least 4 years of experience supporting executive‑level leaders, with a total of 10+ years of related professional experience. Certifications: Management or Project Management (PMP) certifications are highly desirable. Preferred Qualifications Preferred Education/Experience: (details not provided). Required Knowledge, Skills, and Abilities Communication: Exceptional command of business English; ability to create and edit customer‑facing materials and literary documentation. Discretion: Proven ability to maintain strict confidentiality and exercise impeccable judgment. Technical Proficiency: Advanced skills in Microsoft Office Suite (Outlook, Excel, PowerPoint) and campus‑specific software (TigerExpress, MyPortal, Zoom, Docusign). Project Management: Proven ability to develop work plans, manage budgets, and meet strict deadlines with world‑class follow‑through. Professionalism: High level of poise, tact, and diplomacy when interacting with internal and external stakeholders. EEO Statement Morehouse College is an equal opportunity employer. No employee or applicant will be discriminated against in any condition of employment because of race, color, national origin, sex, religion, age, disability, veteran status, or any other status protected by law. #J-18808-Ljbffr Morehouse College