Sr. Executive Legal Assistant

Sr. Legal Administrative Assistant

Direct Hire

Pay-$100-$125 with an Excellent Benefits Package

Tampa, FL

POSITION CONCEPT

The Executive Assistant is responsible for providing high-level administrative support to multiple Vice Presidents in this Energy company (currently VP Legal, VP Regulatory Affairs and VP State and Regional Affairs). This position requires handling of confidential information and documentation, and functions as an integral part of the company's, providing support to department directors and staff as needed. The Executive Assistant will provide the following assistance: represent the Office of the Vice Presidents on all daily work-related issues and longer-term projects. This position includes departmental coordination duties of varied scope and complexity. Duties often involve administrative projects with critical time paths.

PRIMARY DUTIES AND RESPONSIBILITIES

1. Provide administrative support to multiple Vice Presidents in this company.
2. Maintain appointment calendar, answer telephone, screen and refer calls, as well as greet visitors.
3. Prepare expense reports and review and process invoices and check requests.
4. Open and prioritize incoming mail and deliveries and respond to general correspondence and inquiries as appropriate; distribute mail to other departments as appropriate. Ensure all written communication and telephone calls are quickly and professionally acknowledged, especially during VP’s absence.
5. Make travel and lodging arrangements as requested, including airline ticketing, hotel accommodations, ground transportation, conference registration, etc. (keep VPs informed of all details, changes, etc.)
6. Perform and coordinate office administrative activities; schedule meetings, reserve conference rooms, arrange for refreshments, ensure conference and video set up if needed, and prepare and distribute agenda. Serve as department’s event coordinator. Order and maintain supplies, as well as contact with outside vendors for maintaining and updating office equipment.
7. Assist executives with the preparation of presentations. Pull background information and complete research as requested.
8. Work together with other executive assistants on various projects/assignments.
9. Perform additional duties and responsibilities as assigned by supported Vice Presidents project support for Director’s and management staff.

RELATIONSHIPS

Key Internal: This position interfaces with all levels of management throughout this Utility company and its subsidiaries as required to perform the above duties and responsibilities.

Key External: Ability to establish and maintain effective working relationships with other companies, contractors, suppliers, non-profit organizations, governmental agencies and others as necessary. Responsible for creating a positive “first impression” for visitors and business contacts.

QUALIFICATIONS

Education

Required: High school diploma

Preferred : Associate’s degree from an accredited college and five years progressive administrative experience

Experience

Required: Minimum of ­­­­­­7 years of progressive administrative experience

Knowledge/Skills/Abilities (KSA)

Required: Excellent interpersonal and communication skills (verbal and written). Strong planning and organizational skills. Self-motivated and able to work independently. Exercise independent judgment and follow-up as needed. Demonstrated proficiency in MS Office including Word, Excel, PowerPoint, Outlook and the Internet.

LEADERSHIP COMPETENCIES

• Takes Ownership and Acts with Integrity
• Drives Operational Excellence for Customers
• Builds Strong, Collaborative Relationships
• Cultivates Innovation and Embraces Change
• Thinks Strategically and Exercises Sound Judgment

Company offers a competitive Benefits package!!

Competitive Salary *401k Savings plan w/ company matching * Pension plan * Paid time off* Paid Holiday time * Medical, Prescription Drug, & Dental Coverage *Tuition Assistance Program * Employee Assistance Program * Wellness Programs * On-site Fitness Centers * Bonus Plan and more!

STORM DUTY REQUIREMENTS....Please make sure to read below!!! Responding to storms will be considered a condition of employment.

This Energy and its companies serve a role in providing critical services to our community during an emergency. Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to he Energy customers. Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's rules and procedures.

This Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law, except where physical or mental abilities are a bona fide occupational requirement and the individual is unable to perform the essential functions of the position with reasonable accommodations.

In order to provide equal employment and advancement opportunities for all individuals, employment decisions at this Energy company and will be based on skills, knowledge, qualifications and abilities.