Executive Assistant (Mid)

BAH is looking for an Executive Assistant – Mid level to provide support to our government customer located in the National Capital Region (NCR). The DRPM MILE program encompasses Administrative, Total Force Management Support, Corporate Communications Support, and IT Management Support services. The Executive Assistant plays a key role in collaborating with leadership and project teams to meet the business objectives of the organization and maintain flow of operations. The ideal candidate will coordinate and collaborate with internal/external partners for Navy correspondence, tasking system management, records management, and internal document creation/coordination. Responsibilities Assist the Government to complete action items. This requirement may involve independent gathering, tracking, and analyzing data, coordinating inputs, and collaborating with stakeholders to complete assigned action items. Assist/facilitate preparation of program documentation tailored to intended audiences. Program documentation may be recurring or ad-hoc. Examples of program documentation include briefings, executive summaries, white papers, issue papers, reports, assessments, studies, analyses, reclamas, e-mails, charts, graphics, spreadsheets, multimedia presentations, diagrams, surveys, metrics, and Naval messages. The candidate will provide administrative support for the assigned Government organization such as support to manage action items via action tracker tools to support requirements, calendar support through maintaining up-to-date and accurate appointments, events, office, and conference and conference room calendars, and serve as the point of contact authorized to schedule and reserve assigned conference rooms. Perform clerical duties, to include assisting with successful management which involves activities such as: Gathering inputs for data calls and drafting responses. Provide meeting support such as documenting meeting minutes and finalizing and distributing those minutes as directed within the schedule established by the requestor, and coordinating meetings, notifying participants, providing agendas, directions, and arranging for appropriate equipment/services. Provide records management support such as: collecting, organizing, filing, and retrieving documentation filed in accordance with SECNAV Manual-5201.2 Records Management Program and local directives and procedures. Provide support for e-mail management, such as: copying, summarizing, and routing e-mail traffic to designated government personnel, monitoring the SIPRNET/NIPRNET (if required) for urgent message traffic, and receive and route such traffic to the recipient, and drafting messages in the correct format for release. Education & Certification Bachelor's Degree with three (3) years of experience. Substitution: Associate's Degree plus four (4) years of additional relevant work experience. Required Skills and Experience Specialized administrative support experience with a Navy acquisition program or related/comparable administrative support experience with Department of Defense (DoD) agencies. Experience applying the Navy Correspondence Manual to assigned duties. Excellent oral and written skills. Excellent critical thinking skills. Proficient in Microsoft applications such as Word, Excel, PowerPoint, and Outlook. (Microsoft Office 365 Suite, DON Tracker, and Defense Travel System (DTS)). Ability to work independently and as a team member. Ability to learn and apply administrative support concepts to assigned duties. Desired Skills and Experience Specialized administrative support experience with a Navy acquisition program or related/comparable administrative support experience with Department of Defense (DoD) agencies Experience applying the Navy Correspondence Manual to assigned duties Excellent oral and written skills Excellent critical thinking skillsProficient in Microsoft applications such as Word, Excel, PowerPoint, and Outlook. (Microsoft Office 365 Suite, ETMS2) Ability to work independently and as a team member Ability to learn and apply administrative support concepts to assigned duties Citizenship & Clearance Must be a US citizen. Active SECRET clearance required. Benefits Life insurance coverage Medical, dental, and disability coverage Paid time off Paid holidays (11 holidays) Tuition reimbursement 401(k) plan with company match Equal Opportunity Statement We are an equal opportunity/affirmative action employer of individuals with disabilities and veterans. We do not illegally discriminate in employment decisions on the basis of any protected categories. We E-Verify all employees. #J-18808-Ljbffr Kapili Services, LLC