Executive Assistant/Office Manager

Executive Assistant | Private Equity

Location: Chicago, IL

Employment Type: Full-Time

Compensation: $90,000–$100,000 base + bonus + overtime

A leading private equity firm is seeking an experienced Executive Assistant to join its Chicago office. This is an excellent opportunity for a polished, proactive EA who enjoys being a true partner to senior executives while also contributing to the day-to-day operations of the office.

The ideal candidate will have experience supporting senior-level professionals in a fast-paced, high-performance environment and will be comfortable managing complex calendars, travel, expenses, meetings, and changing priorities. Someone who genuinely enjoys being hands-on and helping create a seamless office experience will thrive in this position.

Responsibilities

• Provide high-level administrative support to senior executives and members of the investment team
• Manage complex and frequently changing calendars, meetings, and appointments
• Coordinate domestic and international travel, including detailed itineraries and last-minute changes
• Prepare and process expense reports and other administrative documentation
• Coordinate internal and external meetings, conference rooms, catering, and related logistics
• Serve as a professional point of contact for executives, clients, visitors, and other stakeholders
• Anticipate executives' needs and proactively resolve scheduling or logistical issues
• Assist with day-to-day office operations, vendors, supplies, lunches, events, and facilities-related needs
• Partner with other administrative professionals to ensure seamless coverage and support across the office
• Handle confidential and sensitive information with discretion
• Assist with special projects and ad hoc requests as needed

Qualifications

• Prior Executive Assistant or senior administrative support experience
• Experience supporting senior executives in a fast-paced professional environment
• Strong calendar management and travel coordination experience
• Excellent organizational skills with the ability to manage multiple competing priorities
• Polished, professional communication style and strong interpersonal skills
• Proactive and resourceful with the ability to anticipate needs
• Strong attention to detail and sound judgment
• Comfortable working both independently and collaboratively
• Willingness to assist with office management responsibilities and be hands-on when needed
• Proficiency with Microsoft Office, Outlook, and standard business technology

This is a great opportunity for an EA looking for long-term stability, a collaborative culture, and the opportunity to become an integral part of a highly respected investment team.