HUMAN RESOURCES ASSISTANT NF2

Human Resources Assistant

Duties SUMMARY OF DUTIES: Serves as the first point of contact for inquiries regarding human resources policies, benefits, and programs. The Human Resources Assistant plays a key role in maintaining accurate employee records, supporting onboarding and offboarding, ensuring compliance, and providing administrative support to the department. This position requires a strong sense of discretion and confidentiality in handling sensitive information. The Human Resources Assistant performs a variety of administrative tasks that contribute to the application of Human Resources policies and procedures, and support Marine Corps Community Services employees and management to include:

• Assist in the recruitment process by scheduling interviews, securing base access, communicating date, time, and location of interview with selected candidates, and maintaining consistent communication with the hiring manager and HR Generalist regarding status of interview schedule.
• Prepare interview packets, reserve interview location, and prepare interview room to include setting up telephone and/or video conferencing platforms, and assist meeting host with use of the conference platform.
• Assist in the onboarding process by conducting reference checks, preparing new hire paperwork, creating official personnel folders (OPFs), schedule employees to attend new hire orientation, and monitor completion of required onboarding documents.
• Schedule pre-employment drug tests and physicals for Child Youth Program employees and monitor status to ensure completion of required testing.
• Complete E-Verify for new hires and maintain hard copy files per policy.
• Assist in the coordination of the Length of Service Celebration ceremony to include pre-event coordination, RSVP of guests, securing event space, and creating commemorative gifts for recipients.
• Provide general clerical assistance to the HR team by proofreading, drafting and routing routine correspondence such as employment probationary letters and delegation of authority letters, maintaining OPFs and other HR filing systems, shredding / purging hard copy and electronic documents, responding to verification of employment requests, and processing mail.
• Compile information for audits, reports, and other routine tasks. Adhere to safety rules and regulations, promptly report observed workplace hazards and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adhere to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. Performs other duties as assigned.

EVALUATIONS: Qualifications One year experience in an administrative role within a professional office setting. Experience with scheduling appointments, compiling information for audits, preparing information for reports, preparing documents and packets of information for distribution, and maintenance of databases. Knowledge of office management and recordkeeping systems and procedures. Exceptional interpersonal and verbal and written communication skills, and a high degree of professionalism and ability to maintain confidential information required. Must have the ability to work effectively in a team environment as well as independently. Must have strong attention to detail and organizational skills to manage multiple projects simultaneously. Must have strong knowledge of grammar and spelling and appreciation for their direct impact in business communication. Proficiency with Microsoft Office Word, Excel, and Teams. This is a white-collar position where occasional lifting to 20 lbs. may be required.

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made. Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS. Required Documents: *Education/certification certificate(s), if applicable. *If prior military, DD214 Member Copy This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce. Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card. INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION. ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.