Administrative Assistant 4

Administrative Assistant 4

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Aeronautics Systems has an opening for an Administrative Assistant 4 to join the team of qualified individuals in the Software Center of Technical Excellence. This role is located onsite in San Diego, CA.

The Software Center of Technical Excellence administrative assistant provides proactive support to the Software Center of Technical Excellence Senior Director as well as the Software Center of Technical Excellence organization.

Key Responsibilities:

• Handling details of a highly confidential and critical nature
• Collecting and preparing information for use in discussions/meetings of executive staff and outside individuals
• Preparing presentation materials for leadership meetings
• Making high level contacts of a sensitive nature inside and outside the company
• Scheduling, coordinating, and facilitating meeting(s) & resolving scheduling conflicts for the Software Center of Technical Excellence Senior Director and direct reports
• Schedule business travel & submit expense reports
• Provide on-site assistance to software organization at one of the Northrop Grumman facilities.
• Track, manage & follow-up on skill-based training for the software organization
• Coordinate and execute employee engagement activities
• Operating independently to meet requirements of leadership team and offering expertise to assist other functions within organization
• Assisting events and activities of major organization initiatives
• Report generation and compilation
• Proactive support in executing day-to-day pop-up related items that facilitate the ability to meet business requirements

You'll be a great fit if you are a self?motivated, collaborative executive assistant who thrives in a fast?paced environment and helps create a positive working atmosphere. You serve as a trusted advisor, work in partnership with others, and bring a positive, can?do attitude to your role. You have a demonstrated ability to drive projects to completion while managing multiple priorities, along with excellent interpersonal skills that enable you to work effectively with all levels of management. You are exceptionally organized, able to prioritize work and follow through on commitments, can anticipate organizational business needs, and genuinely enjoy helping your team succeed.

We offer flexible work arrangements, 9/80 work schedule with every other Friday off, phenomenal learning opportunities, exposure to a wide variety of projects and customers, and a very friendly team environment. We are looking for self-motivated, proactive, and goal-oriented people to help us grow our services and become even better at what we do.

Basic Qualifications:

• High School Diploma and 6 years of relevant experience in the administrative professional field; or Associate's degree and 4 years of relevant experience in the administrative professional field; or Bachelor's degree and 2 years of relevant experience in the administrative professional field
• Prior experience as an assistant to a manager, executive and/or professional office
• Experience with Microsoft office products, such as Outlook, Word and Excel
• Must have the ability to obtain and maintain a U.S. government Secret clearance
• Must have the ability to obtain and maintain Special Access Program (SAP) clearance, within a reasonable period of time as determined by business needs

Preferred Qualifications:

• Current U.S. government Secret or Top Secret clearance
• Special Program Access
• Bachelor's or Associate's degree
• Strong verbal and written communication skills
• Ability to understand business objectives, priorities
• Ability to anticipate and be proactive
• Understand the sensitive nature of working in the executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality
• Self-starter; driven & excited and motivated to support the organization
• Proficiency with Microsoft PowerPoint
• Experience participating in and hosting in-person and remote video teleconference meetings (such as Zoom, Skype, MS Teams)
• Prior experience with Atlassian tools, such as Confluence
• Comfortable working in a fast-paced environment
• Experience with proofreading and correcting documents for grammatical errors
• Demonstrated ability to manage multiple administrative projects and initiatives
• Experience with preparing expense reports

This is an hourly, non-exempt position

Pay Range: $32.02 - $53.37