Coordinator, Global Events and Publicity

Coordinator, Global Events and Publicity About The Role The Coordinator, Global Events and Publicity role will provide high-level support to the Global Events and Publicity team reporting to the VP, Head of Global Events with a dotted line into the VP, Publicity. The ideal candidate is a proactive problem‑solver, detail‑oriented, and thrives in a fast‑paced, creative environment. What You’ll Do Event Planning Execution & Publicity Tasks: Research venues in various cities to stay up to date on latest eateries and hotels Daily media monitoring and research to support key IMAX Corp Comm initiatives, as well as relevant industry news Compile and keep updated contact sheets for venues for internal use by both teams Collaborate with teams to ensure travel + logistics are properly identified and organized Create and order all printed materials: invitations, tickets, badges and signage Coordinate guest shuttle/parking logistics, as needed Prepare event confirmation letters for guests, executives, and talent/filmmakers Create, manage, and distribute staffing sheets for each event, along with a credential ID sheet Assist on‑site at events, screenings + IMAX‑led special events – must be comfortable with VIP clients and filmmakers, being nimble and calm in time of change and addressing issues on the fly Manage supplies needed for day‑of event executions Brainstorm and research corporate communication media opportunities and consumer press + influencer promotional opportunities Conduct social media research and provide background information on key IMAX initiatives in the social media / digital publicity space Create schedules, as needed Administrative & Departmental Support Support Global Events + Publicity with various administrative tasks across both teams Responsible for setting team meetings – must be comfortable setting calls across various time zones with multiple stakeholders Provide pre/post event support with tasks including organizing RSVPs, creating conference packets, managing promotional items and client gift inventory Manage internal master calendars, attend staff meeting and manage meeting note taking Budget tracking experience – track invoices/Pos, reconcile vendor changes and maintain budget sheets Reconcile expense reports for VP’s each month Create and update weekly decks for leadership meetings What You’ll Need 1 year of experience working in an administrative capacity (experience in the events field preferred) Proficient in Microsoft 365 Canva experience a plus Basic Requirements Ability to perform physical tasks related to event setup, including lifting, carrying, and standing for extended periods Availability to travel (valid passport a plus) and work overtime/extended hours, as needed for special events, screenings, and meetings Desired Characteristics Detail‑oriented with excellent organizational skills and the ability to multitask and prioritize projects while meeting deadlines Strong oral and written communication skills, with professional phone and email demeanor Strong sense of urgency Ability to cultivate strong relationships internally and externally Flexible and adaptable in fast‑paced, ever‑changing work environments Bachelor’s degree Position Status New Role Hiring Range $20.18 - $28.83 (per hour) Placement within this range depends on a candidate’s experience, skills, internal equity, and regional market factors. Eligible roles may also receive additional non‑discretionary compensation such as shift premiums or overtime pay. EEO Statement IMAX will consider for employment all qualified applicants, including those with criminal histories, or arrest or conviction records, in a manner consistent with applicable state and local laws, including the City of Los Angeles’ Fair Change Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable. In accordance with Ontario’s pay transparency requirements, candidates will be informed when they are no longer under consideration for this position. Communication regarding application status may be provided through email or through your online applicant profile (if applicable). As part of our recruitment process, we may use technology‑assisted tools, including automated systems, to support the review and assessment of applications. These tools do not make final hiring decisions. All decisions related to screening, interviewing, and selection are made by our Talent Acquisition and hiring teams. #J-18808-Ljbffr SupportFinity™