Administrative Assistant

A growing organization is seeking an Administrative Assistant who thrives on keeping information organized, processes on track, and daily operations running smoothly. This role is ideal for someone who enjoys managing details, supporting multiple departments, and being the person others rely on to keep things moving.

What You'll Do

• Maintain organized digital and physical records

• Support billing processes, including AIA billing experience if applicable

• Assist with documentation, contracts, and reporting

• Coordinate communication with staff, vendors, and outside agencies

• Research and support property tax documentation

• Schedule meetings, manage calendars, and prepare reports

• Oversee office supplies and vendor relationships

What Success Looks Like

• Records and documentation are accurate and easy to access

• Billing tasks are completed on time

• Teams have the information they need to stay productive

• Daily office operations run efficiently with minimal follow-up

What We're Looking For

• 3+ years of administrative or office management experience

• Strong organizational and record-keeping skills

• Experience with billing processes

• Excellent communication and time-management abilities

• Proficiency in Microsoft Word, Excel, and Outlook

• Ability to work independently and manage multiple priorities

Preferred: Experience with AIA billing and supporting administrative operations in professional office settings. Associate's or Bachelor's degree preferred.

Pay Details: $25.00 to $28.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.