Office Assistant - Temporary - Christian Nonprofit

Job Description

Job Description

Office Assistant / Intern– Job Description (Christian Nonprofit)  

Reports To: Office Manager
Location: Richmond, VA (State Office)
FLSA Status: Non‑Exempt, Internship, Temporary
Schedule: Part‑time, 10–29 hours per week (flexible based on academic schedule) 

Position Summary  

The temporary Office Assistant position provides administrative, organizational, and project-based support to the State office. This role is ideal for a student or early‑career professional seeking hands‑on experience in nonprofit operations, office administration, and ministry support in efforts to advance the mission of Child Evangelism Fellowship of Virginia, Inc. 

Key Responsibilities  

 

Administrative Support  

• Support the development and maintenance of organized office systems, including filing, scanning, and document management 
• Assist in the implementation of a new Customer Relation Management (CRM) system; limited to data entry, reporting, and tracking tools 
• Prepare mailings, packets, and printed materials for events and ministry programs 
• Answer phones, greet visitors, and provide general office hospitality 

  Communications & Coordination  

• Draft simple correspondence, reminders, and follow-up emails as directed 
• Assist with scheduling, calendar coordination, and meeting preparation 
• Help maintain accurate donor contact lists, volunteer records, and distribution lists withing the new CRM 

  Event & Ministry Support  

• Prepare materials for trainings, meetings, and ministry events 
• Assist with logistics such as room setup, sign in sheets, name tags, and supplies 
• Support donor mailings, thank you letters, and event follow-up tasks 

  Special Projects  

• Contribute to ongoing administrative improvement projects 
• Assist with organizing digital files and improving workflow systems 
• Support staff with research, documentation, or project tasks as assigned 

  Qualifications  

• Believe and sign the CEF Statement of Faith and Ministry Compliance Agreement 
• Alignment with the mission and values of Child Evangelism Fellowship 
• Interest in nonprofit management, ministry operations, or administrative work 
• Strong organizational skills and attention to detail 
• Ability to manage multiple tasks and follow written and verbal instructions accurately 
• Excellent written and verbal communication skills 
• Detail-oriented with a proactive attitude 
• Proficiency in Microsoft Office (Word, Excel, Outlook) 
• Familiarity with spreadsheets, databases, or digital filing systems 
• Ability to maintain confidentiality and handle sensitive information 
• Experience in an office, administrative, or customer service environment 
• Interest in nonprofit management, ministry operations, or administrative work 

Learning Outcomes  

The intern will gain exposure / experience in: 

• Nonprofit office administration and workflow management 
• Professional communication and customer service 
• Event preparation and ministry operations 
• Data management, documentation, and organizational systems 
• Working within a faith based nonprofit environment 
• Networking opportunities within the organization 

  Work Environment  

• Ability to lift (up to 50 lbs.), transport, and stock assigned supplies and materials, occasionally requiring overhead or below-the-waist positioning. 
• Ability to climb step ladders to reach overhead fixtures, supplies, and high-placed work materials. 
• While performing the duties of this job, the employee is frequently required to sit for long periods at a desk and work on a computer terminal. 
• This role is based in an office location that does not have wheelchair accessible entry or interior pathways. 

CEF of Virginia hires individuals who fully align with our Christian mission and doctrinal beliefs, as permitted under Title VII’s religious organization exemption. Each staff member must demonstrate a clear salvation testimony, active Christian faith, agreement with the CEF Statement of Faith, and willingness to sign the Ministry Compliance Agreement. Spiritual qualifications are bona fide occupational requirements for employment with CEF.