Executive Support Specialist

Office Coordinator / Executive Support Specialist - Dallas, TX

At VitalCaring, the experience starts the moment someone walks through our doors - and this role helps set that tone every day. We're looking for a polished, highly organized, and people-focused professional to serve as the face of our Dallas Home Office while supporting executive leadership, office operations, employee experience, and company-wide coordination. If you thrive in a fast-paced environment, enjoy creating exceptional experiences, and take pride in being the person who keeps everything running smoothly, this could be the perfect fit.

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What Makes This Opportunity Different

• High-visibility role serving as the face of the VitalCaring Dallas Home Office
• Opportunity to work closely with executive leadership and support company-wide operations
• Dynamic position with a blend of executive support, office operations, employee experience, hospitality, and event coordination
• Involvement in leadership meetings, onboarding experiences, travel coordination, company events, and cross-functional projects
• Fast-paced environment where professionalism, organization, urgency, and adaptability are highly valued
• Opportunity to create a welcoming, polished, and well-supported workplace experience for employees, candidates, vendors, and visitors
• Based onsite at the VitalCaring Home Office in Dallas, TX

Preferred Skills & Experience

• Experience in executive support, office administration, hospitality, operations coordination, or corporate office management
• Strong customer service mindset with polished communication and interpersonal skills
• Ability to manage multiple priorities, deadlines, and logistics with strong attention to detail
• Experience coordinating executive calendars, travel arrangements, meetings, presentations, and office events
• Comfortable supporting high-touch employee and visitor experiences in a professional office environment
• Strong organizational and follow-through skills with a proactive, solutions-oriented approach
• Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint
• Experience with Concur, SharePoint, Visio, or similar business systems highly preferred
• Notary Public certification preferred or willingness to obtain certification

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred
• 3+ years of experience in office administration, executive support, hospitality, or operations coordination preferred
• Strong organizational skills with the ability to manage competing priorities in a fast-paced environment
• Professional communication skills with a collaborative and service-focused approach
• Ability to work independently while building strong cross-functional relationships
• Strong attention to detail, urgency, and accountability

Benefits

Health & Wellness

Medical, Dental, and Vision coverage

Pharmacy benefits

Virtual care and mental health support

Flexible Spending Accounts (FSA) and Health Savings Account (HSA)

Supplemental health and life insurance

Financial & Protection

401(k) with company match

Employee referral program

Prepaid legal services

Identity theft protection

Work-Life Balance & Perks

Generous paid time off

Pet insurance

Tuition and continuing education reimbursement

At VitalCaring, we're more than a healthcare company - we're a team driven by purpose, compassion, and people-first leadership. If you enjoy being the go-to person who keeps operations running smoothly, creates exceptional experiences, and brings professionalism and positivity to every interaction, we'd love to connect with you.

All employment decisions are made without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic. Candidates are evaluated based on job-related qualifications, skills, and business needs.

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