Operations Coordinator

Create and manage sales orders and customer invoices; own accounts receivable follow-up and aging Reconcile vendor and supplier invoices against purchase orders; identify and resolve discrepancies Code vendor invoices for payment processing; maintain organized documentation for finance review Assist with cycle counts and help maintain accurate inventory records Monitor order and shipment status; research unreceived orders and review inventory quantities across multiple locations Support inventory forecasting activities Pull wholesale and channel performance reports to support sales planning and operational decision-making Support EDI and manual order processing workflows alongside the operations team Identify process inefficiencies and propose improvements Learn and adapt quickly to new software tools as the company evolves; become a power user across operational systems Assist with ERP implementation Requirements Bachelor’s degree or equivalent experience Intermediate to advanced Excel proficiency, including VLOOKUPs and pivot tables Experience with Microsoft Office suite Detail-oriented with strong organizational skills and consistent follow-through Comfortable learning and using AI tools Ability to pick up new software quickly and work across multiple systems simultaneously Strong written and verbal communication skills Experience with NetSuite preferred Experience with inventory management preferred Core Competencies Demonstrates expertise in managing sales orders, customer invoices, and accounts receivable, while ensuring accurate inventory management and reconciliation of vendor invoices. Proficient in using Excel for data analysis and reporting, with a strong ability to adapt to new software tools and improve operational processes. Highest-signal resume keywords Sales Order Management Accounts Receivable Follow-Up Excel Proficiency Inventory Management NetSuite Experience ATS Optimization Keywords Hard Skills Sales Order Management Accounts Receivable Management Invoice Reconciliation Excel (VLOOKUP, Pivot Tables) Inventory Management Data Analysis Process Improvement ERP Implementation Soft Skills Detail-Oriented Strong Organizational Skills Strong Written Communication Strong Verbal Communication Adaptability Industry Keywords Vendor Invoices Purchase Orders Cycle Counts Inventory Forecasting Operational Decision-Making Tools & Technologies Microsoft Office Suite NetSuite EDI Systems #J-18808-Ljbffr