Office Manager

Job Description

Job Description

About This Role

Seaside Academy is seeking a dependable, organized, professional, and motivated Office Manager to oversee daily administrative operations of our childcare facility. The Office Manager plays an important role in ensuring the center runs smoothly, maintaining accurate records, assisting with staff management, and ensuring compliance with DSS regulations.

The ideal candidate must be able to multitask, maintain confidentiality, demonstrate strong leadership skills, and work effectively in a fast-paced childcare environment.

What You'll Do

Office & Administrative Duties

• Oversee daily front office operations.
• Answer phone calls and emails professionally and in a timely manner.
• Maintain accurate student and employee records.
• Organize and maintain attendance records and required documentation.
• Manage office supplies and maintain an organized workspace.
• Assist the Facility Manager and Owner with daily operational needs.
• Maintain confidentiality of student, family, and employee information.
• Ensure daily administrative tasks are completed accurately and efficiently.

Staff & Scheduling Support

• Assist with employee scheduling and attendance tracking.
• Maintain employee files and required training documentation.
• Assist with onboarding new employees.
• Monitor required DSS training, background checks, and other employment documentation.
• Communicate important information between management and staff.
• Assist with finding classroom coverage when needed.
• Help ensure staff follow facility policies and procedures.
• Assist management with daily staffing needs.

DSS Compliance & Facility Operations

• Ensure student and employee files remain organized and compliant with South Carolina DSS requirements.
• Assist with preparing documentation for DSS inspections.
• Monitor expiration dates for required employee and student documents.
• Maintain accurate attendance and emergency contact information.
• Assist management with incident reports and other required documentation.
• Help ensure facility policies and procedures are consistently followed.
• Assist with maintaining a safe, clean, and organized facility.
• Support management in ensuring classrooms operate efficiently.

Requirements

The Office Manager is expected to:

• Maintain a professional and welcoming environment for children, families, and staff.
• Demonstrate leadership, accountability, and reliability.
• Stay organized and ensure administrative tasks are completed accurately and on time.
• Communicate effectively with management regarding staffing, compliance, and daily operations.
• Handle difficult situations professionally and respectfully.
• Take initiative and assist wherever needed to support the facility.
• Follow and enforce Seaside Academy policies and procedures.
• Maintain a positive attitude and work cooperatively with all staff members.
• Assist in keeping the facility operating smoothly throughout the day.