Administrative Coordinator

Hiring an Administrative Coordinator for a Recruiting team at a large tech company in Nashville, TN!

?Job Description

Our Administrative Recruiting Coordinator works closely with a team of recruiters in a dynamic and fast-paced recruiting environment! This role is crucial in managing recruiting activities and building strong candidate relationships, often providing candidates with their first impression of the organization. We seek an organizational guru who can effectively collaborate with internal and external clients, communicate clearly, adapt quickly to changes, and tackle the challenges of building a talented team. This opportunity is perfect for someone looking to expand their experience within a top recruiting organization in tech.

Role is 100% onsite in Nashville, TN!

Responsibilities

Schedule interviews and phone screens, working directly with candidates and hiring managers, and arrange travel for visiting candidates when necessary.

Update candidate records and job postings in recruiting systems and confirm new hires.

Provide follow-up correspondence to candidates regarding their recruiting status via phone and email.

Track recruiting activities and provide candidate status in a weekly report.

Coordinate post-interview debrief meetings and provide debrief materials.

Identify opportunities for improving candidate experience and scheduling efficiency.

Assist in the coordination of other recruiting activities as needed.

Essential Skills

1+ years of work experience in coordination/scheduling/calendaring.

Experience with MS Word, Excel, and PowerPoint.

Bachelor's degree is required.

Superb customer focus, attention to detail, and organizational skills.

Strong oral and written communication skills.

Ability to work in a fast-paced, quickly changing environment.

Job Type & Location

This is a Contract position based out of Nashville, TN.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Nashville,TN.

Application Deadline

This position is anticipated to close on Jul 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.