Full-Time Purchasing & Administrative Assistant

Job Description

Job Description

Full-Time Purchasing & Administrative Assistant

Westlake Orthotics & Prosthetics, Inc. (Westlake O&P)

Pay: $17.00–$20.00 per hour
Schedule: Monday–Friday | Full-Time
Work Location: In Person

About the Position

Westlake Orthotics & Prosthetics is looking for an organized, detail-oriented, and dependable Purchasing & Administrative Assistant to join our team!

This is a great opportunity for someone who enjoys staying organized, keeping things running smoothly, and taking ownership of a variety of responsibilities. In this role, you will play an important part in managing purchasing and inventory while also supporting our front office and clinical team.

From ensuring our practitioners have the components and supplies they need to helping coordinate patient appointments and insurance-related tasks, your work will directly support our ability to provide exceptional care to our patients.

If you are a proactive problem-solver who enjoys a mix of behind-the-scenes organization and patient-facing administrative work, we would love to hear from you!

What You’ll Do

Purchasing & Inventory Management

• Receive, inspect, and verify incoming shipments to ensure orders are accurate and complete.
• Maintain organized inventory and monitor stock levels to ensure essential supplies are available when needed.
• Place orders for prosthetic and orthotic components, materials, and office supplies.
• Coordinate product returns, prepare outgoing shipments, and manage shipping logistics.
• Communicate with vendors regarding orders, pricing, delivery timelines, and product availability.
• Help maintain efficient purchasing processes and organized inventory systems.

Administrative & Front Office Support

• Answer incoming phone calls and direct inquiries to the appropriate team members.
• Assist with patient scheduling and appointment coordination.
• Contact insurance companies to help obtain information needed for patient care and services.
• Monitor and manage prescriptions and work-in-progress (WIP) items from start to finish, helping ensure documentation and administrative steps are completed in a timely manner.
• Provide general administrative support to help our clinical and office teams operate efficiently.
• Collaborate with team members to identify and resolve workflow issues as they arise.

What We’re Looking For

• Strong organizational skills and attention to detail.
• A dependable, self-motivated individual who takes ownership of their responsibilities.
• Excellent communication skills and professional phone etiquette.
• The ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
• Comfort working independently while also collaborating with a team.
• A positive, flexible attitude and willingness to learn new systems and processes.

Preferred Qualifications:

• Previous purchasing, inventory, or supply management experience.
• Medical office, healthcare administration, or customer service experience.
• Familiarity with insurance processes and patient scheduling.

Experience is preferred but not required for the right candidate. We value reliability, organization, a willingness to learn, and a strong work ethic.

What We Offer

At Westlake O&P, you’ll be part of a team that makes a meaningful difference in the lives of patients of all ages. We value teamwork, compassion, and the behind-the-scenes work that helps our practitioners deliver quality care.

• Competitive pay of $17.00–$20.00 per hour , based on experience.
• Consistent Monday–Friday 8:00AM - 4:30PM schedule with no weekends.
• Supportive team environment.
• A varied role with opportunities to learn and develop new skills.
• The opportunity to contribute to meaningful patient care in a specialized healthcare setting.

Benefits for Full-Time Employees

• Health insurance
• Dental insurance
• 401(k) retirement plan with employee contributions & Profit Sharing
• Short-term and long-term disability insurance
• Life insurance
• Accrued vacation time

Join Our Team!

If you enjoy keeping things organized, solving problems, and helping a team succeed, this could be the perfect opportunity for you.

Apply today to join Westlake Orthotics & Prosthetics!

Here at Westlake Orthotics and Prosthetics it is our mission to provide the highest quality of care and products to all our patients. We believe that this industry is based on relationship building that is earned through trust, performance and compassion over years of delivering a quality product and service.

Company Description

Here at Westlake Orthotics and Prosthetics it is our mission to provide the highest quality of care and products to all our patients. We believe that this industry is based on relationship building that is earned through trust, performance and compassion over years of delivering a quality product and service.