Administrative Assistant

Administrative Assistant

At Just-In Home Care, we believe great care starts with a great team. We're an award-winning home-care provider that treats clients and employees like familyoffering supportive leadership, clear career paths, and a mission-driven culture where your work truly matters. If you're an organized, people-focused professional who wants to grow in healthcare administration, we'd love to meet you!

Benefits & perks include competitive pay, paid time off, and a positive, team-oriented office culture with leadership that invests in you.

What you'll do:

• Be the first point of contact: answer and route incoming calls, greet visitors, and provide stellar customer service.
• Own the calendar: schedule client assessments, staff meetings, and caregiver shifts; send reminders and confirmations.
• Keep us organized: maintain digital and paper filing systems; build and update client and employee records in compliance with state and agency regulations.
• Support client intake: gather inquiry details, log data in our home-care software, and alert the care team to new opportunities.
• Create polished communications: draft emails, letters, memos, and reports for internal and external stakeholders.
• Drive smooth operations: order office supplies, coordinate vendors, and help refine standard operating procedures.
• Contribute to compliance: ensure all documentation meets HIPAA, state, and agency guidelines.

What you'll bring:

• High school diploma or GED (Associate's degree or admin certification a plus)
• 1+ year of experience as an Administrative Assistant, Office Coordinator, Receptionist, or similar clerical rolehealthcare or home-care background preferred
• Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint) and ability to learn scheduling/EMR software quickly
• Top-notch phone etiquette, written and verbal communication skills, and a friendly, professional demeanor
• Excellent time-management and multitasking abilities; you thrive on organizing people and information
• Ability to handle confidential information with discretion and navigate a fast-paced office environment

Join a company that helps seniors and people with disabilities live safely and comfortably at home and gives you the resources to build a rewarding career.