Event Manager

Event Manager

High School Diploma or GED

Three years of athletic experience as a coach, coordinator, athletic director or other relevant role involving student supervision

Strong communication and interpersonal skills

Demonstrated ability to work collaboratively with students, coaches, staff, and the public

Commitment to student-centered participation and safety

Working knowledge of District policies, KHSAA regulation, safety procedures, and emergency plans

Command of fundamental rules for athletic supervision and facility management

Ability to interpret, apply, and enforce policies, procedures, and regulations

Ability to maintain a calm, professional demeanor and proactively solve problems in complex or stressful situations and remain highly visible

The Event Manager is responsible for overseeing and managing athletic events at assigned middle or high school sites, ensuring after-hours are conducted in a safe, organized, and professional manner in alignment with district policies and KHSAA regulations. The Event Manager acts as the on-site lead for pre-event setup, event supervision, and post-event operations, serving as a liaison between coaches, officials, staff, and the general public.

Pre-Event:

Confirms event schedule details, including date, time, teams, officials, locations, and other requirements related to the event

Prepares facilities, ensuring completion of appropriate field/court set up and facility access (such as restrooms, gates, locker rooms, etc.)

Conducts routine safety checks for hazards and functionality (such as lighting equipment) and maintains ongoing observance of safety throughout events

Assigns, briefs, and supports event staff, including but not limited to ticketing, supervision, concessions, etc.

Greets and assists visiting teams and officials

Remains current regarding emergency protocols (AED, weather delays, evacuation routes and procedures, for example) and implements successfully as needed

During Events:

Circulates throughout the event venue to maintain visibility with proper identification (staff shirt or identification)

Monitors crowd behavior and promotes good sportsmanship, including among spectators

Ensures safety and support of game officials

Supervises athlete conduct, monitors team areas, and promotes in-game decorum

Maintains meaningful communication with school administrators and security staff

Post Event:

Ensures orderly and safe dismissal of spectators and teams

Escorts and supports officials as needed

Confirms facilities are cleaned, secured, and lights and equipment are turned off

Reports any incidents, injuries, misconduct or other relevant information to the Director of Athletics and Student Activities, Assistant Athletic Director, and/or school administrators

Before, during, and after events, performs other duties commensurate with the position as assigned by the supervisor/designee.

The work is performed by sitting, standing or walking. The work requires the use of hands for simple grasping and fine manipulations. The work at times may require bending, squatting, crawling, climbing, reaching, with the ability to lift, carry, push or pull light weights.

Salary: $3,000 (stipend)