Executive Assistant

About the role This is a high-exposure Executive Assistant role supporting the Global Chair of a prominent law firm. The role blends traditional executive support with hands‑on logistics and client service, and requires someone who can operate with urgency, discretion, and professionalism at all times. What you'll actually do Review, prioritize, and monitor the executive's inbox throughout the day, flagging urgent matters and preparing concise summaries for efficient communication management Draft, revise, and finalize personalized correspondence, client notes, and other communications Manage complex calendaring, scheduling, travel arrangements, dining reservations, and meeting coordination Serve as a trusted liaison between the executive, clients, attorneys, vendors, and internal stakeholders Coordinate client meetings, events, and hospitality logistics with a high level of professionalism Source, purchase, package, and coordinate delivery of client gifts - tracking preferences, timelines, and delivery confirmations Handle hands-on operational tasks including stocking refreshments, coordinating dry cleaning, managing deliveries, and maintaining executive office readiness Organize expenses and process reimbursements accurately and on time Anticipate needs proactively and resolve issues independently in real time What we're looking for Bachelor's degree preferred 5+ years of executive, administrative, or personal assistant experience supporting senior-level individuals Prior experience in a legal, financial services, or professional services setting strongly preferred Exceptional communication, organization, and follow-through skills Strong judgment, discretion, and emotional intelligence Comfortable handling both executive-level responsibilities and hands-on logistical tasks Advanced proficiency in Microsoft Outlook, Word, and Excel Flexibility to work overtime and maintain after-hours availability as needed This role supports the Global Chair; it's a nationally recognized law firm headquartered in New York. The environment is fast-paced, deadline-driven, and deeply client-facing - the right candidate is dependable, highly polished, and thrives under pressure while managing competing priorities with professionalism and confidentiality. Schedule: Mon-Fri, 8:00am–5:00/6:00pm + overtime as needed | Fully onsite Compensation is flexible based on experience and level of support expertise #J-18808-Ljbffr