Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist plays a key role in ensuring timely and accurate processing of vendor invoices and payments. This position focuses on reviewing, coding, and matching invoices to purchase orders and receiving documents, reconciling vendor accounts, and supporting month-end closing activities while maintaining strict adherence to company policies and procedures.

Responsibilities

• Review, code, and process vendor invoices in a timely and accurate manner.
• Perform three-way matching of purchase orders, receiving documents, and invoices to ensure accuracy and proper authorization.
• Prepare and issue payments to vendors in accordance with established payment terms and company guidelines.
• Reconcile vendor statements regularly and identify, investigate, and resolve any discrepancies.
• Respond to vendor inquiries regarding payments, invoices, and account status in a professional and timely manner.
• Maintain accurate records and documentation for all accounts payable transactions.
• Assist with month-end closing activities, including preparing accounts payable reports and supporting documentation.
• Ensure compliance with company policies and procedures throughout the accounts payable process.
• Collaborate with internal team members to resolve invoice and purchase order issues and support continuous process improvement.

Essential Skills

• Hands-on experience in accounts payable operations.
• Proficiency in three-way matching of purchase orders, receiving documents, and invoices.
• Strong invoice processing skills with attention to accuracy and detail.
• Knowledge of purchase order workflows and related documentation.
• Experience reconciling vendor statements and resolving discrepancies.
• Ability to maintain organized and accurate financial records and documentation.
• Strong communication skills for responding to vendor inquiries and working with internal stakeholders.
• Ability to follow and enforce company policies and procedures in daily work.
• Proficiency with Sage 300 or similar accounting software.

Additional Skills & Qualifications

• Familiarity with family-owned and employee-owned business environments.
• Ability to work effectively as part of a small accounting team.
• Strong problem-solving skills for addressing invoice, payment, and reconciliation issues.
• Organizational skills to manage multiple invoices, vendors, and deadlines simultaneously.
• Commitment to accuracy, integrity, and continuous improvement in financial processes.

Work Environment

This is an onsite position working as part of a close-knit team of three in the accounting function. The environment is rooted in a family-owned and employee-owned culture, emphasizing collaboration, reliability, and shared responsibility. You will work with Sage 300 and standard office tools in a professional office setting, interacting regularly with vendors and internal team members to support smooth financial operations.

Job Type & Location: This is a Permanent position based out of Jacksonville, FL.

Pay and Benefits: The pay range for this position is $54080.00 - $58240.00/yr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Employee Owned, Medical 60% premium paid, Flex work schedule, Company outings, 2 week PTO, 401K

Workplace Type: This is a fully onsite position in Jacksonville,FL.

Application Deadline: This position is anticipated to close on Sep 25, 2026.