Administrative Coordinator

Administrative Coordinator Location: Austin, Texas Company: Maxim Direct Maxim Direct is a fast-growing and financially stable third-party logistics (3PL) transportation broker, specializing in serving the automotive wholesale dealer OEM parts industry. We seek a detail-oriented and highly organized Administrative Assistant to join our team in Austin, Texas. This role is ideal for a career-minded professional with 1-2 years of experience in an administrative role, particularly in Cash on Delivery (COD) processing, billing analysis, or a similar field requiring strong organizational, problem-solving, and communication skills. We are looking for a candidate who is proactive, analytical, and customer-focused, with a strong work ethic and a drive to succeed in a fast-paced environment. Schedule & Compensation: Monday to Friday, 8 AM – 3 PM (with a one-hour lunch break). Starting at $18-$19 per hour, with growth opportunities and potential pay increases after a successful 90-day probationary period. Benefits: Paid sick leave & holiday pay. Medical, dental, and vision insurance. 401(k) retirement plan. Key Responsibilities: Ensure drivers submit checks for COD deliveries in a timely manner. Review and scan driver manifests daily to ensure accurate records. Perform data entry for COD posting using e-Courier software. Identify and resolve COD discrepancies efficiently. Answer and direct phone calls professionally. Communicate with company delivery drivers and automotive dealership customers to address inquiries and provide support. Process invoices and payables accurately. Maintain customer contact lists and keep records updated. Draft and distribute emails, letters, faxes, and other correspondence. Organize and maintain filing systems. Support additional administrative tasks as directed by the supervisor. Qualifications & Skills: 1-2 years of experience in an administrative or similar role (experience in COD processing or billing analysis is a plus). Proficiency in Microsoft Word, Excel, and data entry tasks. Strong attention to detail with a high level of accuracy. Excellent organizational and time management skills. Strong verbal and written communication abilities. Ability to manage conflicts effectively and solve problems proactively. Dependable, trustworthy, and committed to meeting deadlines. A people-first mentality with a positive and professional attitude. Working Conditions: Office-based role with extended periods of sitting and computer work. Frequent interaction with drivers, customers, and internal teams. Drug-free work environment. Join Maxim Direct and be part of a dynamic, growing company where your contributions are valued! Please submit your resume along with a cover letter detailing your interest in this position and how your previous experience aligns with the role. Applications missing these requirements will not be considered. Apply today! #J-18808-Ljbffr