Legal Office Administrator

Job Description

Job Description

FordHarrison’s Office Administrator will work collaboratively with firm management overseeing the day-to-day operations of the Atlanta office, with the potential to assume responsibility for additional office locations.  

This role is full-time/exempt and reports to HR Director.

Essential Job Functions and Responsibilities:

• Oversee day-to-day office management and provide direct operational support to legal and administrative personnel.
• Support and ensure compliance with firm policies and procedures.
• Review office expenses and monitor office administrative budgets, including forecasting and cost control.
• Manages support, coverage, and workflow of the legal assistants, paralegals, and office services teams.
• Continually review staffing levels to maintain effective ratios to ensure the highest degree of service is provided.
• Coordinate office-wide activities in alignment with firm policies and best practices.
• Ensure seamless onboarding and offboarding process, including coordination of logistics with operational departments.
• Maintain and update the firm’s staff policy manual to ensure policies remain current and compliant with applicable federal, state, and local employment laws.
• Partner with HR and Office Management to address employee relations matters, performance concerns, performance evaluations, and organizational changes.
• Foster an inclusive, collaborative and high performing workplace culture that supports engagement and retention.
• Oversee facility operations, including inter-office moves and utilization.
• Partner with building management and Facilities Coordinator to address day-to-day facility issues and ensure a safe and functional work environment in alignment with firm standards.
• Oversee relationships with external vendors and service providers.
• Collaborates with payroll on bi-weekly employee timesheet and OT approvals.
• Manage leaves in conjunction with the Benefits Administrator.
• Manage other duties, tasks, and projects assigned.

Education and Skills Required:

• Bachelor’s degree or relevant work experience.
• A minimum of 4+ years of law firm administration and HR experience.
• Possess a strong understanding of HR policies, practices, and employment laws.
• Effective office management skills with prior direct supervisory responsibility in a law firm.
• Exceptional verbal and written communication skills with the ability to interact with all levels of the firm.
• Capable of maintaining confidence of personal and highly sensitive information.
• Ability to travel to other firm offices when required and be available outside regular business hours in emergencies or high priority situations.
• Demonstrates strong problem-solving skills and consistent follow-through.
• Self-starter with a can-do attitude.
• Proficient in Microsoft Applications - Outlook, Word, Excel, PowerPoint.

FordHarrison LLP is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristic protected by law.