Scheduling and Payroll Generalist

Job Description

Job Description

Position Title: Scheduling and Payroll Generalist

Salary: $73,000 to $83,000

Other Forms of Compensation: Bonus 

Founded in 2005 as Hudson Yards Catering, Union Square Events is a culinary and operations leader in the hospitality industry, partnering with a diverse portfolio of best-in-class clients. We produce one-of-a-kind catered events and unparalleled dining experiences in a variety of cultural, corporate, entertainment, and private venues throughout New York City and beyond.

Job Summary

The Scheduling & Payroll Manager is responsible for the administration of banquet scheduling and payroll for the Banquet Department at the New York Marriott Marquis. This position ensures accurate staffing, payroll processing, labor compliance, and schedule optimization for banquet servers while supporting the Senior Beverage Manager with bartender scheduling. The role is critical to maintaining appropriate staffing levels, controlling labor costs, and ensuring payroll accuracy in a high-volume convention hotel.

Primary Responsibilities

• Create and maintain weekly banquet server schedules for both full-time and on-call associates based on forecasted business levels.
• Support the Senior Beverage Manager by assisting with creating and maintaining bartender schedules.
• Review event forecasts, BEOs, staffing guidelines, and labor standards to ensure appropriate coverage.
• Maintain payroll records and ensure accurate processing of hours worked, meal breaks, premiums, overtime, holiday pay, and paid time off.
• Audit time punches and investigate discrepancies before payroll submission.
• Partner with department managers to resolve missed punches, scheduling conflicts, and payroll exceptions.
• Monitor labor productivity and provide reports identifying trends and opportunities.
• Maintain confidentiality of payroll and employee information.

Daily Responsibilities

• Review staffing needs against current business demand.
• Process schedule changes and call-out replacements.
• Respond to manager and employee scheduling inquiries.
• Audit timecards and resolve payroll exceptions.
• Communicate schedule updates promptly.

Weekly Responsibilities

• Publish banquet server schedules on 3 scheduling days.
• Coordinate bartender schedules with Beverage leadership.
• Complete payroll review and submission.
• Review labor reports and overtime trends.
• Update employee availability and roster information.

Monthly Responsibilities

• Review labor performance against budget.
• Identify scheduling efficiencies.
• Audit employee records for accuracy.
• Recommend process improvements.

Apply to Union Square Events today!

Union Square Events is a member of Compass Group USA

Click here to Learn More about the Compass Story

Compass Group is an equal opportunity employer.  At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. 

Associates at Union Square Events are offered many fantastic benefits.

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Paid Parental Leave
• Holiday Time Off (varies by site/state)
• Personal Leave
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

-usa.com/wp- content/uploads/2023/08/2023_WageTransparency_RA.pdf

Applications are accepted on an ongoing basis.

Union Square Events maintains a drug-free workplace.

Req ID: 1579211

Union Square Events 

Gina Barbish 

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