Club Sports Coordinator

Position Overview
The Student Union Inc. is 501(c)(3) nonprofit auxiliary that maintains three major facilities at San José State University in downtown San José California. These facilities include the Diaz Compean Student Union Building the Provident Credit Union Event Center and the Spartan Recreation and Aquatic Center. The Student Union Inc. functions as part of the Student Affairs Division on campus and is governed by a Board of Directors made up of a student majority faculty and administrators.

Mission
The Student Union Inc. of San Jose State University supports the development growth and well-being of students and the campus community by providing diverse programs desired services and quality facilities to enhance the collegiate experience.

Job Summary

The Club Sports Coordinator is responsible for assisting with the day-to-day operations of the Club Sports program. Applies professional concepts company policies and procedures to resolve routine issues. Areas of oversight include club sport programs club team office support staff training/scheduling policy enforcement and supervision of Club Sports activities using campus facilities. Will assist and support budget planning monitor expenses assess program learning outcomes and work with the SUI marketing team to promote program offerings. The position reports to and receives direct supervision and direction from the Club Sports Supervisor.

Essential Functions and Tasks

• Ensure all documentation for Club Sports program participation and team travel for competitions are received processed and approved as per policy.
• Facilitate and maintain the registration of Club Sports student athletes; ensures accuracy of Club Sports documents through regular audits of team paperwork.
• Enforce Club Sports financial policies and procedures to include purchasing by club teams and accounting for all team travel including submission of team travel receipts.
• Support Club Teams with the annual team budgeting process and monitoring of Club Sports Team budgets and accounts throughout the year.
• Assists with education and training of Club Sports officers and members on Club Sports Student Union and University policies and procedures.
• Assists with the advising of students initiating new clubs and providing support through the process of becoming a registered student organization.
• Assists with the onboarding process of Club Sports Team Coaches and with processing of Coach payments for Club Teams.
• Assists with oversight of daily operations and supervision of club sports teams using the South Campus Recreation Field Event Center Weight Room Spartan Recreation & Aquatic Center (SRAC) and other campus facilities.
• Supports the preparation of sites and facilities for assigned Club Sports activities to ensure safety proper setup and availability.
• Maintains and organizes the Club Sports Administration Office and ensures it is stocked with necessary supplies; Maintains and organizes Club Sports Storage.
• Assists the Club Sports Supervisor in the implementation of emergency procedures safety practices and risk management procedures and ensures all activities are conducted in accordance to industry standards and safety procedures.
• Assists with department social media including Instagram Discord and website updates.
• Works with SUI Marketing department to develop and promote Club Sports activities and promote team recruitment and successes.
• Works with the SUI Student Success and Assessment team to ensure learning outcomes and evaluates student growth/comprehension through technical skill assessments are developed and assessed annually for the student staff.
• Perform additional duties as assigned.

Qualifications

Minimum Qualifications

• Bachelors degree in Recreation Management Sport Management Hospitality Management or a related field.
• Two years of experience in collegiate competitive Club Sports or Athletics.
• Current CPR and AED certifications required or must be obtained within the first month of employment.

Preferred Qualifications

• Masters degree in Recreation Student Development or related field
• Demonstrated experience in large student recreation centers student unions student activities and residence life or student development.
• Experience in a large non-profit corporation.
• Involvement in professional societies and organizations.
• Demonstrated knowledge of Fusion Member Management system.
• Demonstrated ability to articulate the role campus life plays in recruitment student success retention and graduation and a commitment to college student development and student leadership.

Knowledge Skills and Abilities (KSAs)

• Demonstrated experience in administering comprehensive recreational and competitive club sports programs.
• Ability to communicate clear and concise analytical comments both orally and in writing.
• Ability to understand and apply applicable rules regulations policies and principles.
• Excellent customer service ability to manage conflicts and create an inclusive environment. Effectively and frequently with students campus community members vendors and the general public.
• Advanced proficiency with Microsoft Word and Excel web browsers query tools integrated financial systems and/or other types of records management systems.
• Ability to define problem areas collect data perform preliminary analyses and make appropriate recommendations.

Work Requirements

Physical Demands and Work Environment

• The position works in a wide variety of environments including both a typical office as well as an outdoors and indoor facility program-oriented environment.
• The physical demands of this position are described below
  • Sitting walking twisting bending climbing pulling pushing squatting crawling kneeling balancing reaching and coordination (eye hand foot).
  • Fall (Slip Trip) Conditions that result in falls (impacts) from height or traditional walking and playing surfaces.
  • Lifting and carrying frequently 10-25lbs occasionally 26-50lbs.
  • Hearing and speaking to exchange information in person or on the telephone.
  • Dexterity of hands fingers and wrist to operate a computer keyboard and calculator.
• In general the position works a schedule based on business needs 12 p.m. - 8 p.m. Monday - Friday may work evenings and weekends as required.

Employment Information & Policies

BENEFITS
This position is employed through Student Union at San Jose State University which offers an excellent benefits package including Medical Dental & Vision insurance (fully paid on selected packages by the company for the employee and dependents) Life and Supplemental Insurance Vacation Sick Leave paid Holidays 403(b) retirement program tuition reimbursement employee development opportunities and more.

Post-Employment Benefits: The Student Union Inc. provides lifetime retiree medical and dental coverage to eligible employees and their dependents who retire at the age of 55 and have 5 or more years of employment with the Student Union Inc.

Equal Opportunity/Affirmative Action
The Student Union of San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age ancestry citizenship status color creed disability ethnicity gender genetic information pregnancy marital status medical condition national origin race religion or lack thereof sex sexual orientation transgender or protected veteran status consistent with applicable federal and state laws. The Student Union and SJSU have a firm and unambiguous commitment to the active elimination of discrimination and the affirmative recruitment of a diverse multi-racial community of students faculty and staff.

Background Check and Fingerprinting
Student Union employees are required to undergo and complete a successful background check that includes verification of employment and education as well as a check of criminal records for employment. Candidates for positions where the employee will come in regular contact with minors and cash management will be required to be fingerprinted. This policy includes emergency hires and may also be applicable to volunteers depending on the work performed.

In some cases the background check will include a credit check and/or a Department of Motor Vehicles check as well as a check of licenses and certificates when applicable. All background checks are conducted through the Student Union third-party vendor Accurate Background.

California State University (CSU) Learning & Development
Within the first month all employees are required to complete the following compliance online training sessions through CSULearn the Universitys employee training platform. Employees will be enrolled in the training soon after their appointment is processed and will be notified via email from .

1. Injury and Illness Prevention Program
2. Discrimination and Harassment for Supervisors/Non-Supervisors
3. Gender Equity and Title IX Prevention Program (Title IX)
4. Data Security and FERPA
5. Mandated Reporters of Child Abuse

California Child Abuse and Neglect Reporting Act
All Student Union at San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Required Experience:

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