Maintenance Administrative Assistant

Maintenance Administration AssistantWe are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. Metro Transit is one of the country's largest transit systems, employs more than 3,000 people, and prior to COVID provided more than 80 million rides a year through an integrated network of buses and light rail as well as resources for those who carpool, vanpool, walk or bike in the Twin Cities. How your work would contribute to our organization and the Twin Cities region: The Maintenance Administration Assistant provides administrative support to Facilities Maintenance management, supervisors and forepersons by performing administrative and clerical duties pertaining to facilities, vehicles and employees. In addition, this position will provide assistance to employees regarding forms, policies and procedures, liaison, general company and department functions.Hourly Pay Range: For candidates newly hired into the Amalgamated Transit Union (ATU) contract, starting wage is set by the ATU contract. Internal hires will follow Metropolitan Council's union wage guidelines.What you would do in this job:Performs data entry as assigned.Closes maintenance work orders in TxBase.Maintains files of vehicles, track and various equipment maintenance and inspection reports as directed in conformance with FRA regulations.Posts service bulletins and employee information reports.Reviews and verifies employee time entries for accuracy daily and edits as appropriate. Monitors and posts data within the timekeeping system for accurate biweekly payroll and attendance tracking.Maintains Hours of Service records for designated employees.Communicates with other facilities and departments as required/directed.Provides and assists employees with forms such as vacation, sick leave, etc.Answers telephones.Processes incoming mail and prepares outgoing mail.Assists in the administration of employer provided uniforms and equipment.Processes and forwards personnel records to appropriate location for transferring employees and set-up files for new incoming personnel.Performs other duties as assigned or apparent.What education and experience are required for this job (minimum qualifications):High school diploma/GED or higherTwo (2) years or more of office administrative experience; experience must include intermediate PC experience in Microsoft Word, Excel, and maintaining calendarsCandidates must also have experience creating correspondence, letters, and memos in proper business style format and experience with creating/maintaining electronic subject filesWhat additional skills and experience would be helpful in this job (desired qualifications):Organizational and prioritization skillsCustomer service orientedAbility to work effectively with diverse internal/external customers/work groupsWhat knowledge, skills and abilities you should have within the first six months on the job:Knowledge of secretarial and administrative procedures.PC skills including MS Office and electronic calendar.Ability to type 40 words per minute.Ability to adjust to changing priorities and work independently.Ability to handle multiple tasks with efficiency.Ability to work well with others.What you can expect from us:We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.We encourage our employees to develop their skills through on-site training and tuition reimbursement.We provide a competitive salary, excellent benefits and a good work/life balance.More about why you should join us!Union: ATU (Amalgamated Transit Union) / Grade 21 FLSA: Non-exempt Safety Sensitive: No What your work environment would be: Work is performed in a standard office setting. This is a first shift position with set work hours to be determined at a later date. This position will report directly to the Facilities Maintenance Manager as well as the Assistant Director of Facilities Maintenance.What steps the recruitment process involves: 1. We review your minimum qualifications. 2. We review your Work Record Evaluation (for ATU employees only). 3. We rate your education and experience. 4. We conduct a structured panel interview. 5. We conduct a selection interview. Once you have successfully completed the steps above, then: If you are new to the Metropolitan Council, you must pass a drug test (safety sensitive positions only), and a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation. If you are already an employee of the Metropolitan Council, you must pass a drug test (if moving from a non-safety sensitive position to a safety sensitive position) and criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position.IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply.If you have a disability that requires an accommodation during the selection process, please email View email address on click.appcast.io.