Accounts Receivable Associate

Accounts Receivable Associate

The Accounts Receivable Coordinator is responsible for supporting the day-to-day billing, cash application, collections, and account reconciliation processes to ensure accurate financial records and timely customer payments. This role works closely with customers and internal business partners to resolve discrepancies, maintain customer account setups within the ERP system, and support financial reporting, audits, and compliance activities. The ideal candidate is detail-oriented, analytical, and organized, with strong communication skills and the ability to thrive in a fast-paced, team-oriented environment.

Responsibilities

• Support the day-to-day billing, cash application, collections, and account reconciliation processes to ensure accurate financial records and timely customer payments.
• Work closely with customers and internal business partners to resolve discrepancies, maintain customer account setups within the ERP system, and support financial reporting, audits, and compliance activities.
• Continuously evaluate processes and procedures, and make improvements or redesigns to drive efficiency for both the company and its customers.
• Assist with tracking and administration of international partner Letters of Credit (LOCs).
• Generate and distribute invoices and account statements to customers in a timely and accurate manner.
• Record and apply payments promptly within the ERP system.
• Analyze outstanding balances and maintain strong working relationships with customers and internal business partners to resolve collection disputes.
• Own the billing and accounts receivable module setup for each customer, ensuring proper mapping to the general ledger.
• Manage the issuance of internal gift cards for promotions.
• Process weekly corporate bank deposits and record cash applications within the ERP system.
• Prepare and review account reconciliations and journal entries.
• Perform testing and reporting for new system implementations and projects.
• Coordinate and complete information requests for financial audits from finance business partners.
• Ensure compliance with Sarbanes-Oxley (SOX) internal control requirements.
• Establish and maintain policies and procedures, including documentation and training materials.
• Complete ad hoc financial projects as requested by management.
• Perform other duties as assigned.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field.
• 3+ years of Accounting or Finance experience; prior Accounts Receivable experience preferred.
• Experience with Oracle, AS400, Lawson, and Trintech bank reconciliation software.
• Advanced proficiency in Microsoft Office Suite.
• Self-motivated with strong attention to detail, deadlines, and reporting accuracy.
• Strong analytical, prioritization, interpersonal, problem-solving, and presentation skills.
• Excellent verbal and written communication skills.
• Demonstrated ability to collaborate effectively within a team environment.
• Ability to work with and influence peers and senior management.
• Ability to thrive in a fast-paced, deadline-driven environment.