Construction Project Administrator

Job Description

Job Description

Michael F. Simon Builders has been building luxury, custom homes in the Madison and surrounding areas for 130 years. We are a family run business that treats our employees like part of our family, and we take care of them like family as well. We are hard-working professionals with a culture of having fun and supporting each other.

Learn more about us:

Construction Project Administrator Position:

The Construction Project Administrator works with members of the Construction team (Project Managers, Estimators, Designers, etc) to facilitate all administrative duties for projects. Additionally, this role works directly with the Clients and Vendors to ensure the necessary items have been selected and ordered.

The Construction Project Administrator must have strong organizational skills and a desire to support the entire Michael F. Simon Builders team.

Construction Project Administrator Duties and Responsibilities

• Serve as the Office Administrator, answering phone calls, checking the mail, and ensuring the office is a welcoming environment.
• Assist with writing and issuing Purchase Orders, Change Orders and options to consider for our projects
• Assist the Estimator with bids
• File maintenance of projects and vendors
• File for and track building permits
• Project Scheduling and Coordination
• And other duties as assigned

Construction Project Administrator Requirements:

• Highly organized and detail-oriented
• Punctuality
• Excellent customer service skills
• Student mentality
• Problem solver
• Needs to have experience with:
• Microsoft Suite (Outlook, Word, Excel)
• Construction or other online scheduling programs (UDA Construction Online or similar program like CoConstruct, BuilderTrend or Procore)

Applicants must successfully complete a pre-employment drug screening and background check prior to beginning employment.

Construction Project Administrator Pay:

$25-35/hour, depending on skillset and experience

Construction Project Administrator Hours:

Full time position. 40 hours a week. 8am – 5pm. Monday – Friday. No weekends.

Construction Project Administrator Benefits:

• Health insurance available
• Dental insurance
• 401k match
• Profit-sharing program
• Additional benefits like long-term disability, Aflac, and wellness programs

Why Join Our Team?

Our team members play a vital role in shaping successful projects and building lasting client relationships. We value collaboration, precision, and continuous improvement — and we’re looking for a Construction Project Administrator who shares our commitment to excellence in building homes.

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