Proposal Coordinator

Position Description

Proposal Coordinator
Location Options: Grand Forks, ND; Maple Grove, MN; or Denver, CO

AE2S is seeking a Proposal Coordinator to join our growing Proposals team. This role is ideal for someone who has a passion for driving the proposal process, managing multiple deadlines, and crafting compelling, well-designed proposals that help win meaningful engineering projects.

At AE2S, proposals are not just about formatting. They're about storytelling, strategy, and collaboration. You'll work across disciplines, partnering closely with technical staff, and play a key role in positioning AE2S for success.

As a Proposal Coordinator, you'll own proposals from start to finish, typically juggling 2-4 active pursuits at a time with turnaround windows ranging from 2-4 weeks.
Responsibilities

• Lead and manage the proposal process from kickoff through submission, ensuring deadlines, quality standards, and compliance requirements are met
• Support and guide the Go/No-Go process, assisting business leaders in making informed pursuit decisions
• Facilitate proposal kick-off meetings and coordinate input from Proposal Managers, SMEs, and reviewers
• Develop outlines, schedules, and milestone plans to keep proposal teams on track
• Review RFPs/RFQs to ensure all requirements are addressed and incorporated
• Coordinate technical content, resumes, project descriptions, and supporting materials
• Use Adobe Creative Suite to layout proposals, create graphics, and maintain brand standards
• Collaborate with the team on pursuit strategy, differentiators, and positioning
• Support interview preparation, including interview strategy, presentations, and leave-behind materials
• Help maintain proposal archives, CRM entries, and master resume files
• Step in to support team members during peak deadlines-this is a true team-first environment

Qualifications

Basic Qualifications

• Bachelor's degree in Communications, Marketing, Journalism, English, or related field required.
• Proficient in Adobe InDesign, Illustrator, and Photoshop, as well as Microsoft Word, PowerPoint, and Excel.
• Ability to be flexible, maintain a positive attitude, and work collaboratively to develop a team environment.
• Excellent communication, interpersonal, and organizational skills.
• Demonstrated attention to detail with strong grammar, spelling, composition, and proofreading abilities.
• Basic understanding of design principles.
• Ability to multi-task, work under the pressure of a deadline-driven environment and occasionally work over-time to meet client needs.
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Preferred Qualifications

• Proficient with CRM (Deltek, Vantage Point preferred).
• 2-5 years' experience with proposals, ideally in an AEC firm.
• Strong interest in learning about the engineering industry.

Physical Requirements

• Primary functions require physical ability and sufficient mobility to work in an office setting
• Ability to stand or sit for prolonged periods of time
• Occasionally stoop, bend, kneel, crouch, reach, and twist
• Occasionally lift, carry, push, and pull light to moderate amounts of weight
• Operate office equipment requiring repetitive hand movement
• Fine coordination including the use of a computer keyboard
• May require lifting and carrying up to 20 pounds, with rare lifting of up to 50 pounds
• May require occasional evenings and weekends with overtime expectations varying with workload
• May be required to travel to off-site locations including occasional overnight stays out of town

Elevate Your Career with AE2S - Award-Winning Culture and Unmatched Benefits

Advanced Engineering and Environmental Services (AE2S) is an award-winning, specialized civil/environmental engineering consulting firm that provides professional services and a unique brand of extreme client service. Our work environment is consistently recognized both locally and nationally for our great culture and values, proven recognition programs, and social atmosphere.

• Great Culture and Spirit where Creativity is Fostered
• Significant Opportunities to Grow and Advance
• 100-percent Employee Owned
• Core Values which Speak to the Heart of AE2S and its Employees
• Large, Diverse, and Challenging Projects with the Latest Technology
• Family-Friendly with Flexibility and Work-Life Balance

AE2S offers more than just competitive compensation and a best-in-class insurance package to our employees and families; our benefit plan is one of the richest plans currently in the marketplace today!

• 100-percent paid Family Health Insurance
• 100-percent paid Employee Dental, Short- & Long-Term Disability, and Vision Insurance
• Discretionary Bonus Plan
• Employee Stock Ownership Plan (ESOP)
• Matching 401(k) Contributions
• Paid Time Off (PTO) Credits for Past Experience
• Paid Parental Leave
• Wellness Program
• Anticipated Starting Salary: $59,400 - $72,600 per year DOE (Compensation is subject to variation due to factors such as education, experience, skillset, etc.) Position will remain posted until filled

AE2S is an Equal Opportunity / Affirmative Action / Disability Employer

Location

Maple Grove, MN - Maple Grove, MN 55369 US (Primary)

Education

Bachelor Degree

Position Type

Full-time