Administrative Assistant I

Job Description In this role, you will support the Vice President, Infectious Disease by managing a broad range of executive administrative and operational priorities. Serving as a trusted partner and primary contact for calendar and scheduling activities, you will ensure the effective coordination of meetings, travel, and key business commitments. Based in Lake Forest, IL you will frequently interface with senior leaders and handle highly confidential and business-sensitive information with professionalism, sound judgment, and discretion. Responsibilities Implement and maintain the effectiveness of the Quality System. Provide comprehensive administrative support, including phone coverage, calendar management, travel coordination, correspondence, courier scheduling, expense reporting, and meeting/event planning. Create, edit, and prepare business documents, presentations, and other departmental materials. Manage teleconference and mobile phone setup and serve as a liaison for remote access support. Assist with budget expenditure tracking and reporting, as needed. Coordinate and maintain departmental records and files in compliance with corporate and regulatory requirements. Follow purchasing, requisition, security, privacy, branding, and copy center procedures; order business cards and stationery. Utilize intermediate to advanced proficiency in Microsoft Office Suite, SAP, and other business systems, including travel and performance management platforms. Coordinate new employee onboarding, including office setup and work tools provisioning. Train and provide guidance to new administrative assistants, as assigned. Qualifications Education: High School diploma or equivalent. Experience: 3+ years of previous administrative experience supporting executive level positions. Operates with general instruction and some supervision. Highly organized & proactive. Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Outlook, and travel booking sites (CTE knowledge preferred). Preferred: College degree. Benefits Competitive salary: $25.00 - $50.00 per hour (range may vary by location). Career development opportunities within an international company. Free medical coverage in our Health Investment Plan (HIP) PPO upon qualification. Excellent retirement savings plan with high employer contribution. Tuition reimbursement, Freedom 2 Save student debt program, and FreeU education benefit. Recognition as a great place to work and commitment to diversity, inclusion, and career progression. Legal Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans. EEO is the Law (English: Spanish: #J-18808-Ljbffr