Department Administrative Assistant LHS

Department Administrative Assistant (12 Month) - LHS (CTE, PW, English & EL)

The Department Administrative Assistant ensures the smooth and efficient operation of assigned department offices. Set daily office priorities based on knowledge of the overall function of the offices.

Reports to: Department Chair(s)

Employee Status: Educational Support Professional - Department Administrative Assistant ESP Bargaining Union

Calendar: Twelve-Month Employee, 7:30am - 4:00pm

Qualifications: Education and experience equivalent to high school graduation

Professional/Personal Characteristics:

• Previous experience in an educational setting preferred
• Excellent organizational skills and time management skills
• Ability to perform multiple tasks concurrently under varying deadlines
• Strong communication and interpersonal skills
• Ability to identify sensitive information and maintain confidentiality
• Proficient with Google G-Suite, office and phone equipment

Job Responsibilities:

• Plan, initiate and carry to completion clerical, secretarial and administrative activities for multiple departments
• Demonstrates knowledge of the educational environment, policies, and procedures
• Assist teachers, substitutes, educational support staff and students
• Coordinate placement testing for incoming freshmen students
• Maintain school/business budgets and the processing of requisitions
• Manage supply orders for all departments throughout the year
• Prepare, maintain and process reimbursements for grants in accordance with State and Federal requirements
• Assist with field trip planning and execution
• Support all tasks as assigned by supervisor

Application Process: Candidates will be selected by Administration based on above criteria

For internal postings see internal communication of posting for application process

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District 128 is an Equal Opportunity Employer