Administrative Assistant

Client Overview:

Our client, a global private equity investment firm, is seeking an Administrative Assistant to support their office in San Francisco. With a 500+ person team, this client supports a well-versed portfolio.

Salary/Hourly Rate: 

$95k 

Position Overview: 

The Admin Assistant will manage operations and administrative support for investment professionals, act as a main point of contact for internal and external representatives, and manage schedules and calendars for travel and meetings. 

Responsibilities of the Administrative Assistant:

• Oversee calendars, book meetings, prepare conference rooms, prep agendas, and keep track of timelines.
• Book travel, both domestic and international, and coordinate meeting logistics for the executive-level Board of Directors. 
• Coordinate calendars and event details for off-site meetings and anticipate schedule conflicts for executives. 
• Process expense reports in Concur. 

Required Experience/Skills for the Administrative Assistant:

• At least 3 years of Administrative experience, specifically with booking travel and managing calendars. 
• Ability to work with high-level executives, remaining professional and courteous with all staff. 
• Handle general office operations and assist with ad hoc tasks as needed. 

Preferred Experience/Skills for the Administrative Assistant:

• 2 - 5 years of experience supporting C-level executives.
• Knowledge of Concur and Salesforce. 

Education Requirements: 

• Bachelor's degree is preferred. 

Benefits: 

• PTO.
• 401(K).
• Monthly travel reimbursements.
• Cell phone reimbursement and more.