Office Manager â€" Construction Operations & HR Coordination

Office Manager - Construction Operations & HR Coordination

Location: Jurupa Valley, CA (On-Site)

Pay Range: $80,000 - $100,000 annually

Position Overview

We are seeking a highly organized and proactive Office Manager to support construction operations at our Jurupa Valley location. This role is essential to maintaining efficient daily operations, ensuring administrative processes are executed accurately, and providing HR coordination support to the workforce. The ideal candidate thrives in a fast-paced, field-driven environment and can effectively balance operational, administrative, and employee support responsibilities.

Key Responsibilities

Office & Operational Management

• Oversee daily office operations and administrative workflows
• Support project documentation, including contracts, Schedules of Values (SOVs), change orders, and job files
• Coordinate with project managers, field teams, and leadership to ensure alignment and timely execution
• Maintain organized records, filing systems, and compliance documentation
• Manage vendor communications, scheduling, and office logistics

Construction Administrative Support

• Assist with contract tracking, billing coordination, and project documentation
• Ensure accuracy, completeness, and organization of construction-related paperwork
• Partner with operations teams to support project execution and reporting requirements

HR Coordination & Site HR Support (Highly Preferred)

• Serve as the on-site HR point of contact, providing day-to-day support to employees and frontline leadership
• Act as a liaison to regional HR leadership to ensure continuity of HR support
• Support onboarding, new hire orientation, and employee file management for compliance and consistency
• Coordinate and maintain timekeeping records (UKG or similar systems preferred), escalating discrepancies as needed
• Assist with employee relations matters by gathering information, documenting concerns, and partnering with HR leadership
• Support policy communication, compliance practices, and HR initiatives at the site level
• Coordinate training efforts, employee communications, and engagement activities
• Maintain confidentiality and professionalism when handling sensitive employee information

Qualifications

• Minimum of 3+ years of experience in an Office Manager, Project Administrator, or similar role
• Construction or contracting industry experience strongly preferred
• Working knowledge of:
  • Contracts, Schedules of Values (SOVs), and change orders
  • Office operations within a field-based or construction environment
• Exposure to HR processes at a coordination level (onboarding, compliance, employee support)
• Strong organizational skills with exceptional attention to detail and follow-through
• Ability to multitask effectively and operate with urgency in a fast-paced environment
• Proficiency in Microsoft Office; experience with HRIS or timekeeping systems is a plus

What We're Looking For

• A professional who can bring structure and organization to a dynamic environment
• Strong communicator capable of working cross-functionally with field and office teams
• A proactive problem-solver who takes ownership and drives results
• Comfortable holding others accountable while maintaining a supportive team approach
• High level of professionalism, discretion, and reliability

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.