Admin Assistant

• Hybrid work schedule
• Temp to Perm

About Our Client

This opportunity is with a large organization in the Financial Services industry, known for its structured processes and commitment to delivering exceptional results. The company values efficiency, precision, and professionalism in all its operations.

Job Description

• Provide proactive administrative support to Managing Directors and Directors
• Manage complex and high-volume Outlook calendars and meeting schedules
• Coordinate internal and external meetings, conference rooms, catering, and logistics
• Arrange and manage domestic and international travel itineraries
• Process and track expense reports and reimbursements through Concur
• Prepare, edit, and proofread presentations, reports, correspondence, and other business documents
• Anticipate executive needs and ensure materials are prepared in advance of meetings
• Serve as a point of contact for senior stakeholders, clients, and executive assistants
• Answer and screen phone calls, greet visitors, and provide exceptional client service
• Support ad hoc projects and provide general administrative assistance as needed
• Maintain a high level of organization while managing multiple priorities in a fast-paced environment
• Handle confidential information with discretion and professionalism

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.


The Successful Applicant

A successful Admin Assistant should have:

• Minimum 5 years of corporate administrative or executive assistant experience
• Experience supporting Managing Directors, Directors, or other senior-level executives
• Strong expertise in complex calendar management using Outlook
• Proficient in coordinating domestic and international travel arrangements
• Hands-on experience with expense reporting and reimbursements through Concur
• Advanced skills in Microsoft Office Suite, including Excel, PowerPoint, and Word
• Proven ability to manage multiple priorities in a fast-paced, high-pressure environment
• Strong communication skills with the confidence to interact with senior leadership and external clients
• Highly organized, detail-oriented, and proactive
• Self-starter who can work independently with minimal supervision
• Bachelor's degree required
• Professional, polished demeanor with excellent time management and problem-solving skills

What's on Offer

• Hourly pay in the range of $20 to $24, depending on experience and qualifications.
• Access to medical, dental, and vision benefits during the temporary assignment.
• Opportunity to gain experience within a respected Financial Services organization.
• Work in a professional and supportive environment in the heart of New York.

If this sounds like the right opportunity for you, apply today and take the next step in your career as an Admin Assistant!

Contact

Rachel Berg

Quote job ref

JN-072026-7055939