Administrative Assistant

Our client, an investment management firm located in Midtown, NY, is looking to add an Administrative Assistant to support several investment teams. Responsibilities of this position include managing a calendar for several investment Executives, arranging internal and client meetings, managing incoming phone calls, booking travel and managing itinerary, and processing Travel & Entertainment expenses. The ideal candidate will come with at least five years' experience supporting executive-level finance professionals, excellent organization and communication skills, and the ability to handle a fluctuating work schedule.

Responsibilities Include:

• Booking client and internal meetings, organizing meeting materials, and taking notes
• Booking domestic and international travel, and managing itinerary
• Processing and reconciling T&E and other business expenses

Requirements:

• At least five years' experience supporting a finance executive, from a hedge fund or alternative asset management firm
• Ability to manage and update multiple schedules
• Strong capabilities in Workday, Microsoft Outlook, and Excel