Senior Accounts Payable Specialist

Job Description

Job Description

We are looking for an experienced Senior Accounts Payable Specialist to join a growing team in Kansas City, Kansas. This position plays an important role in maintaining accurate payables operations, supporting day-to-day accounting activity, and ensuring invoices and payments are handled with precision. The ideal candidate brings strong analytical ability, excellent organization, and the confidence to work through discrepancies while helping strengthen accounts payable procedures.

Responsibilities:

• Direct the end-to-end accounts payable workflow, ensuring invoices move through review, approval, and payment on schedule.

• Examine, assign coding to, and enter a high volume of vendor invoices with a strong focus on accuracy and timeliness.

• Confirm billing details, validate cost distribution, complete three-way matching, and secure required approvals before processing transactions.

• Use Sage X3 to record and manage payable activity while maintaining complete and reliable financial data.

• Partner with internal locations and the accounts payable team to investigate invoice issues, clarify payment questions, and resolve variances.

• Support and guide colleagues by sharing knowledge of accounts payable procedures, accounting systems, and document management updates.

• Reconcile supplier statements, identify open items, and follow through on outstanding discrepancies to completion.

• Review and reconcile assigned general ledger accounts and assist with month-end close and audit support activities.

• Contribute to additional accounting and departmental tasks as business needs require.

• At least 3 years of experience in accounts payable or a closely related accounting position.
• Hands-on experience with invoice coding, invoice processing, check runs, reconciliations, and three-way matching.
• Strong written and verbal communication skills with the ability to work effectively across teams.
• High level of accuracy, attention to detail, and organizational ability in a deadline-driven office environment.
• Proficiency with Microsoft Excel for daily accounting tasks and reporting support.
• Experience working with accounting software; Sage X3 knowledge is preferred.
• Ability to remain seated for extended periods and use standard office equipment, including a computer, keyboard, mouse, and calculator regularly.