Administrative Assistant

Administrative Assistant

The Details Matter. You Help Keep Them in Order.

A busy office needs more than people who complete tasks — it needs someone who can keep information organized, follow up on important details, and help everyone stay on track. We’re looking for an Administrative Assistant in Rochester, NY to support daily office operations and provide practical assistance across the team.

From preparing documents and updating records to coordinating schedules and managing routine requests, you’ll help make sure the day-to-day work gets done efficiently. If you’re dependable, enjoy staying organized, and want to develop your experience in a professional office environment, this could be a great fit.

Your Day Could Include

• Preparing documents, forms, reports, and general correspondence
• Updating spreadsheets, databases, and internal records
• Organizing digital files and maintaining accurate documentation
• Managing incoming emails and directing enquiries appropriately
• Scheduling meetings and coordinating appointments
• Tracking outstanding requests and following up with colleagues
• Checking information for accuracy and completeness
• Ordering office supplies and helping maintain an organized workspace
• Sharing information between departments and team members
• Assisting with general administrative projects as needed

What We’re Looking For

You don’t need an extensive administrative background to apply. We’re interested in someone who is organized, communicates professionally, and is willing to learn.

• Strong attention to detail and organizational skills
• Clear written and verbal communication
• Comfortable using email, spreadsheets, and standard office software
• Able to manage priorities and meet deadlines
• Reliable, professional, and proactive
• Comfortable working independently and as part of a team
• Previous experience in administration, reception, data entry, retail, or customer service is helpful

Training will be provided on internal systems and office procedures.

The Details

• Full-time, permanent position
• Monday–Friday
• Hours: 8:30am–5:00pm
• Office-based in Rochester, NY
• Competitive compensation
• Training and development opportunities
• Opportunities to expand your administrative skills

If you’re looking for an Administrative Assistant job in Rochester, NY where you can build your office experience, develop valuable organizational skills, and become a reliable part of the team, submit your current resume for consideration.

Apply today — interviews are currently being arranged.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.