Executive Administrative Assistant Jobs

Executive Administrative Assistant

The Building People delivers integrated solutions that connect technology, buildings, and people to optimize real estate performance, facility operations, and workforce outcomes. With over 450 contracts delivered across 187 project locations, we manage more than 1,700 facilities and support $38.5B in federal and commercial assets. Leveraging AI-driven automation, data analytics, and platform-agnostic systems, we create high-performing, future-ready environments that reduce cost, improve efficiency, and enable mission success. Founded in 2012, we now have over 450 employees supporting 23 federal agencies-making us a trusted leader in delivering technology-infused building solutions across the public sector. The Building People is committed to fostering a workplace where every employee can thrive. Using tools like the Predictive Index, we thoughtfully align individual strengths with team needs -ensuring the right fit, the right role, and long-term success. Our culture is rooted in integrity, innovation, and service. Through our growing philanthropy program, we support communities by focusing on gratitude, giving back, partnerships, and mentorship. Our Market Offerings Include:

• Real Estate & Workplace
• Facilities Management
• Facilities Operations & Maintenance
• Project Management & Engineering
• Workforce Transformation & Organizational Design
• Mission Support
• Smart Buildings & Energy Efficiency
• Technology Solutions

Join our rapidly growing team and help shape the future of real estate, facilities, and community impact. The Building People has an opening for an Executive Administrative Assistant to support our federal client. The Executive Administrative Assistant will perform a variety of administrative functions to support the operations of a program office. Performs specialized administrative support tasks of a non-routine and non-repetitive nature. Monitors projects and/or finances for members of assigned functional unit. Performs professional level tasks both formal and informal requiring independent judgment, initiative, and tact; determines the method of collection and analysis for assigned projects; and prepares complex briefings. Coordinates administrative work within the secretarial and clerical support group. Must be proficient in Microsoft Office Suites 2010 or better. Manages multiple calendars and meeting rooms on Outlook. Expertise in preparing various reports, making recommendations for actions, project management, event planning, office relocation planning and other duties as assigned.

• Performs a variety of administrative function to support the operation of a program office.
• Must be experienced working with senior executives.
• Most possess independent judgment, initiative, and tack. Must be proficient in Microsoft Office Package.
• Most have extensive experience with Department of Energy Travel and Conference Management policies and systems.
• Functional areas for this position include but not limited to:
• Manages multiple calendars and schedules meetings
• Prepares agendas for internal/external meetings and prepares briefing materials
• Arranges/coordinates domestic/international travel
• Composes and prepares correspondence for senior management
• Tracks incoming issues addressed to Director & Deputy Director and ensures that responses are sent in a timely manner
• Monitors and responds to emails
• Prepares draft PowerPoint presentations and reports when needed
• Maintains digital and paper files
• Serves as office receptionist and customer service representative
• Provides conference administrative/travel support to Operations Team and Program Managers, as needed
• Manages conference room scheduling and set-up, including webinars and videoconferences
• Manages logistics of monthly All-Hands meeting (e.g., ensure room reservation, room setup, webinar setup, manage remote attendees and call-in).
• Support development of Travel Authorizations and managing the expenditure of travel funds
• Support in the development of process documents such as travel, on-boarding and general Standard Operating Procedures

Skills & Requirements Required Experience & Skills

• 6 (six) years' experience
• Microsoft Office Suite
• Strong writing and editing skills

Required Education

• Minimum Education: B.S. or B.A. in Business Management or other appropriate discipline

Competitive benefits for eligible employees include:

• Medical & Rx
• Dental
• Vision
• Flexible Spending Accounts
• 401(k) Retirement Plan
• Life Insurance/AD&D
• Long Term Disability and Short-Term Disability
• Paid Time Off
• Holiday Pay