Controller

Controller/VP of Finance

The Controller plays a critical leadership role in advancing the mission of the Boys & Girls Clubs of Central Florida by leading the department's financial operations, accountability, and compliance measures. This position oversees all core financial operations, including budgeting, grant management, financial reporting, audit and tax filing activities, and payroll. This hands-on position is responsible for delivering timely, accurate reports to senior management and regulatory agencies. Coordinating audit activities, supporting foundation and corporate grant requests, and overseeing grant compliance and reporting requirements. This position will be responsible for leading the implementation and adoption of a new finance systems that integrates Ramp, ADP, Salesforce and Martus. By maintaining strong financial controls and supporting accurate, transparent reporting, the Controller enables the organization to maximize resources and deliver high-quality programs that empower children and teens to reach their full potential.

Essential Job Responsibilities:

• Compiles regular financial reports (budget variance reports, general ledger updates, etc.) to support management-level decision-making regarding the Club's and other operational areas' fiscal health.
• Delivers timely and accurate financial reports for internal and external use.
• Responsible for the month-end close process and timely reconciliation of all accounts.
• Identify and analyze financial trends that reflect efficiency and effectiveness, including, but not limited to, labor management savings, key performance metrics, and overall financial improvement opportunities.
• Develops Standard Operating Procedures, Guidance Documents, business processes, and accounting policies to maintain and strengthen internal controls.
• Monitors day-to-day accounting processes (AP, AR, payroll, revenue recognition, and cash management) to identify opportunities for quality improvement.
• Manages the coordination of systems (Ramp, ADP, Martus, Salesforce, and ERP) to ensure systems are working effectively and efficiently.
• Prepare tax filings and coordinate annual audit activities with external auditors.
• Works closely with outside auditors to implement recommended controls or procedures to improve the Agency's financial record-keeping.
• Maintains compliance with all regulatory requirements (local, state, federal).
• Serves as the key point of contact for external auditors; manages the preparation and support of all external audits.
• Proactively refines and implements internal controls to ensure financial integrity.
• Ensures that all financial procedures, practices, and records fully comply with applicable regulations, laws, and best practices.
• Leads the preparation of budgets for grants and projects.
• Oversees grants compliance requirements, ensuring timely reporting and adherence to requirements.
• Produces reports to monitor adherence to budget targets.
• Prepares regular financial documents for senior management and government/regulatory agencies.
• Provides support for foundation and corporate grant requests with oversight and tracking funds for reporting requirements.
• Directs the preparation of information requested or required for compliance; reviews and approves all reporting information.
• Develops accurate, forward-looking financial models that support long-range planning and strategic priorities.
• Plays the leading role in the implementation of a new financial systems.
• Works closely with HR, Directors, VPs and the Grants department for accurate accounting, compliance, and reporting.
• Develops collaborative partnerships with department and Club Leadership, consultants, Human Resources, auditors, vendors, and service providers to establish and maintain professional links.
• Guides cross-functional planning and serves as a thought partner in strategic decision-making.
• Spearheads change management and process improvement initiatives within the finance department.
• Understands revenue and cost drivers and defines appropriate reports for tracking.
• Maintains outstanding relationships and strategic alliances with vendors and business partners.
• Advises the CFO and CEO on insights and opportunities for improvement in financial processes or other improvements across the organization.
• Supervises two direct reports, Manager of Finance and Accountant, using positive reinforcement/disciplinary action, coaching, and training to establish high-performing team members.
• Advises the CFO on hiring, training, performance, retention, and termination of his/her direct reports.
• Mentors and develops team members to ensure continuous growth and improved performance.

Qualification Requirements: (Knowledge, Education, Experience & Skills)

Education & Certifications:

• Bachelor's degree in finance, accounting, business, or related field from an accredited college or university.
• MBA desired
• CPA desired

Experience:

• Seven years of accounting experience, with at least two years at the Director/Controller level.
• Experience in nonprofit finance or mission-driven organizations with government grant funding required.
• Experience with grant management and compliance oversight.
• Experience with ADP Workforce Now for Payroll
• Experience with financial software such as Ramp, Salesforce, and Martus.
• Experience implementing Sage Intacct and integrating with financial software.

Skills:

• Strong analytical skills, with attention to detail.
• Excellent verbal and written communication skills.
• Excellent collaboration and coaching abilities.
• Demonstrated knowledge and implementation of computerized accounting/payroll software, particularly ADP, Ramp, Martus, Sage Intacct and Salesforce.
• Proficiency in Microsoft Office Suite, especially Excel.
• Detail-oriented, proactive, and comfortable working both independently and collaboratively.
• Experience navigating organizational change with clarity and confidence.
• Ability to make data-driven financial decisions aligned with organizational goals.
• Valid driver's license and good driving record and consistent access to a vehicle with appropriate insurance coverage.

Key Role Competencies:

• Financial Acumen
• Ensures Accountability
• Optimizes Work Processes
• Collaborates
• Manages Complexity

Additional Responsibilities:

• Supervises, hires, trains, manages, and mentors staff.

Environmental and Working Conditions:

• The position requires working in both indoor and outdoor environments of an office or club setting, which may involve exposure to varying weather conditions.
• Ability to read and interpret documents such as safety rules, operating instructions, and policy manuals.
• Required to operate a motor vehicle.
• Work in environments frequented by children and families, requiring adherence to safety and conduct standards that ensure a child-friendly and family-oriented atmosphere.
• This role will have a standard and predictable full-time work schedule. However, all management staff must be adaptable to a dynamic work schedule, including evenings to support club activities and events.

Physical and Mental Requirements:

• Physically capable of performing programming activities and club duties on-site, including lifting up to 30 pounds, standing, sitting, or walking for extended periods, bending, and reaching.
• Operates a computer and other office productivity equipment such as a copy machine, phone, printer, and tablet frequently. Requires the ability to work on a computer for extended periods (8+ hours), including performing tasks that involve repetitive motion, visual focus, and fine motor skills
• Visual and auditory acuity to monitor the environment and ensure safety standards are maintained.
• Mental resilience and the ability to stay focused and effective in a busy, sometimes noisy environment.
• Capacity to handle multiple tasks simultaneously and prioritize effectively.
• Strong interpersonal skills to interact positively with children, family members, and other staff.
• Exposure to outdoor weather conditions (occasionally).

Pre-Employment and Ongoing Compliance Requirements:

• Candidates must successfully pass a pre-employment drug screening.
• Continued employment is contingent upon passing randomized drug screenings as part of our commitment to maintaining a drug-free work environment.
• Continued employment is also contingent on the Florida State Department of Children and Families employment designation of "eligible for employment" as a state-licensed youth-serving organization.

Disclaimer:

The information presented in this job description is intended to illustrate the nature and level of work expected of employees