Payroll Administrator

Payroll Administrator

Dejana Truck & Utility Equipment is a division of Douglas Dynamics, North America's premier manufacturer and up-fitter of work truck attachments and equipment. Our belief is that our employees and culture are just as important to the company as serving our customers. We place a high value on building a team and working environment where individuals can succeed professionally and personally. As a team member at Douglas Dynamics, you can expect to make a difference through your work, to have a direct impact on the achievement of a very meaningful mission to serve our customers, to advance your career, and to have room for fun and fulfillment in your daily life.

Our focus on integrity, teamwork, and high performance creates an ideal work environment for every one of our employees. We offer competitive salaries, benefits, and opportunities for personal and professional growth. Discover our opportunities and come see all the ways you can do more at Douglas Dynamics.

We would love to have you join our team, where we offer top notch benefits, multiple avenues for advancement and a great working environment.

Grow, Improve, and Engage is our focus as an organization to ensure we succeed by executing the right things. These are our Core Values and are How We Win in the marketplace. The Winning Behaviors are what each Douglas Dynamics employee does to support the success of our company. They are the expectations of all of us to help ensure we focus on winning as an organization the right way! Our Winning Behaviors are:

• Be Customer & Results Driven
• Anticipate the Possibilities
• Collaborate & Care
• Communicate Responsibly
• Develop Self & Others
• Get Better Every Day

The Payroll Administrator is responsible for the accurate preparation, documentation, distribution, reconciliation, and administration of the company's payroll system. This position serves as the primary point of contact for the external payroll provider (Paylocity) and timekeeping provider (Kronos/UKG). The Payroll Administrator establishes and maintains trust while respecting employee confidentiality. They will work closely with Dejana teammates, including the HR and Internal Audit teams, to ensure payroll issues are escalated and resolved promptly. Additional responsibilities include month-end payroll entries, as well as certain General Ledger and Accounts Payable activities. Essential functions and responsibilities include:

• Prepare, review, and process weekly payroll for the company, including but not limited to approving hourly timecards, creating salary payroll data, calculating weekly sales commissions, and entering payroll changes, employee expense reimbursements, deductions, and garnishments into Paylocity.
• Maintain current knowledge of city, state, and federal laws and regulations affecting payroll administration and compliance.
• Maintain earnings, deductions, and tax codes within Paylocity.
• Maintain Paylocity system configurations, including system setup, department changes, general ledger mapping, and tax setup.
• Perform 401(k) reconciliations and submissions following each payroll processing cycle.
• Process special payrolls as needed, including AIP payouts, profit-sharing distributions, sales bonuses, and other incentive payments; submit payrolls for review and final processing.
• Submit manual HSA funding requests as required.
• Prepare payroll reports and regulatory filings, including census reporting, 401(k) compliance reporting, workers' compensation data, SOX compliance support, and annual W-2 processing.
• Provide training and support to employees on payroll processes, Paylocity, and Kronos/UKG, while promoting best practices and continuous process improvement.
• Work closely with managers and supervisors to ensure timely approval of employee time records and resolution of payroll processing issues.
• Assist employees with payroll-related and 401(k)-related inquiries, including loans, account balances, and general payroll procedures.
• Assist with month-end close activities, including the preparation and posting of journal entries and account reconciliations related to payroll, hourly and salary wage accruals, paid time off accruals, TFR accruals, holiday accruals, 401(k) contributions, and sales commissions.
• Maintain customer maintenance records.
• Participate in cross-functional teams focused on continuous improvement initiatives involving systems, processes, and procedures.
• Cross-train to provide support for Accounts Payable functions as needed.
• Prepare ad hoc payroll reports and data requests for Management, Human Resources, and other stakeholders.
• Administer WEX and P-card accounts.
• Perform additional month-end payroll, general ledger, and Accounts Payable activities as assigned.

The above list reflects the general details necessary to describe the principal and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

A fulfilling career with the ability to contribute to an industry leader.

A comprehensive suite of benefits.

A generous 401k match.

Profit sharing for all full-time employees.

Dejana Truck and Utility Equipment is a proud sponsor of GEDWorks, a company sponsored program to help any employee (or their family member) earn their GED as they work for us.

Ability and willingness to provide responsive customer service to employees and managers by phone, email, and other communication methods while maintaining professionalism and confidentiality.

Ability to communicate professionally and effectively with external service providers and regulatory agencies.

Good analytical skills with the ability to work with intangible concepts.

Ability to apply good judgment and complete responsibilities timely and accurately.

Ability to follow Company policies and procedures regarding work performance, conduct, and compliance.

Bachelor's degree in Business Administration, Accounting, or Finance.

Five to seven years of related experience and/or training.

Payroll processing, accounts payable, and general ledger accounting transactions required.

Lean Accounting principles, Paylocity, Kronos/UKG, and Basware preferred.

Familiarity with one or more accounting software systems.

Proficiency in Microsoft Windows, Microsoft Excel, and Microsoft Word.

This job is predominantly performed indoors in an office setting.

The majority of time is spent sitting at a computer workstation.

This is an on-site position.

Dejana Truck and Utility Equipment uses E-Verify for I-9 processing and all candidates must be eligible to work in the US. All positions require background checks and driver positions also require mvr/drug/alcohol testing before and/or during employment. If you agree and you wish to apply for a position, please continue with your submission. Thank you for your interest.

As an Equal Opportunity Employer, Douglas Dynamics, LLC does not discriminate against qualified applicants in hiring based on race, color, sex, age, sexual orientation, gender identity, national origin, disability, or any other characteristic protected by law.