Accounting Specialist

Job Description

Job Description

For over 25 years, Environmental Comfort has designed and delivered Engineered HVAC Solutions, LEED & USGBC Projects, Laboratory Environments, Data Center Cooling Solutions, Commercial HVAC, Institutional HVAC, Natatorium HVAC, Industrial Process & HVAC, and more.

Accounting Specialist

Department: Finance & Accounting

Reports to: Assistant Controller

Employment type: Full-time

Position summary

Environmental Comfort is building out its accounting team following the February 2026 acquisition by Meriton and is adding an Accounting Specialist to own the day-to-day accounts receivable and accounts payable functions across Environmental Comfort and Mid Ohio. This role processes AR and AP transactions in NetSuite or similar/equivalent ERP — customer invoicing and cash application on the receivable side, vendor bill entry and payment support on the payable side — and provides depth and dependable coverage alongside the existing AP/AR team member who supports Mid Ohio.

This is a hands-on transactional role for someone who is comfortable in a NetSuite or similar/equivalent ERP environment, understands the accounting behind the entries they post, and can keep customer and vendor accounts clean and reconciled through a busy post-acquisition integration. The right person is detail-driven, deadline-oriented, and ready to help standardize and document AR/AP processes as the team matures.

Key responsibilities

Accounts receivable

• Create and issue customer invoices in NetSuite or similar/equivalent ERP against sales orders/projects, using the correct entity template and coding.
• Apply customer payments and deposits accurately and on time, and keep unapplied/on-account items cleared.
• Maintain the AR aging — monitor past-due balances, issue customer statements, and support collections follow-up.
• Research and resolve billing discrepancies, short-pays, and disputes in coordination with sales and project teams.
• Maintain customer master records in NetSuite or similar/equivalent ERP (billing contacts, terms, remittance details).

Accounts payable

• Enter vendor bills in NetSuite or similar/equivalent ERP accurately and on time, matching to purchase orders and item/expense detail and applying the correct GL account, department, and subsidiary coding.
• Perform PO → receipt → bill matching and resolve discrepancies with purchasing and project teams before posting.
• Apply correct sales/use tax treatment on vendor bills, including Ohio ship-to rules and nexus considerations, and flag exceptions for review.
• Prepare payment runs (ACH, check, and card) for review and approval, ensuring proper authorization and supporting documentation for each disbursement.
• Reconcile vendor statements monthly, resolve discrepancies, and manage aged or disputed items.
• Maintain vendor master records in NetSuite or similar/equivalent ERP — W-9s, remittance details, payment terms — and support annual 1099 preparation.
• Own the AR/AP inbox and correspondence, responding to customer and vendor inquiries promptly and professionally.

Month-end close and reconciliation

• Support the AR and AP portions of the monthly close: received-not-billed accruals, AR/AP aging review, and clearing/suspense account cleanup.
• Reconcile AR and AP subledgers to the general ledger and assist with related balance-sheet account reconciliations.
• Assist with expense/card administration in Ramp and its reconciliation to NetSuite or similar/equivalent ERP.

Process, controls, and documentation

• Follow and help refine documented AR/AP standard operating procedures, contributing to versioned process documentation as workflows are standardized across EC and MO.
• Respect segregation-of-duties and internal-control requirements, keeping transaction processing appropriately separated from approval and system-administration functions.
• Provide backup coverage for AR/AP functions supporting Mid Ohio and cross-train to ensure continuity during PTO.

Required qualifications

• Hands-on NetSuite or similar/equivalent ERP experience — entering transactions, running searches/reports, and working within a multi-subsidiary environment.
• Prior accounts receivable, accounts payable, or general accounting experience in a business setting, with a working understanding of the AR and AP cycles.
• Foundational accounting knowledge — accounting coursework, certificate, or equivalent hands-on experience (a four-year degree is not required).
• Solid grasp of double-entry accounting and the general ledger — able to reason about debits, credits, and account coding rather than simply keying data.
• Strong attention to detail, accuracy under deadline, and organizational discipline.
• Proficiency with Microsoft Excel and Outlook.
• Clear, professional written and verbal communication for customer and vendor correspondence.

Preferred qualifications

• Associate's or bachelor's degree in Accounting or a related field (a plus, not required).
• Experience in a multi-entity / multi-subsidiary organization that consolidates up to a parent company.
• Familiarity with Ohio and multi-state sales/use tax and nexus concepts.
• Exposure to Ramp (or a comparable expense/card platform) integrated with NetSuite or similar/equivalent ERP.
• Experience supporting a system implementation, migration, or post-acquisition integration.
• 1099 preparation and vendor compliance experience.

Core competencies

• Ownership — takes full responsibility for the accuracy and timeliness of the AR and AP functions.
• Systems fluency — comfortable working within ERP tools; treats the system, not spreadsheets, as the source of truth.
• Analytical judgment — investigates discrepancies to root cause rather than working around them.
• Controls mindset — understands why segregation of duties and documentation matter and works within them.
• Collaboration — partners well with sales, purchasing, project teams, customers, vendors, and the broader finance group across EC and MO.

Employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary ranges listed are dependent upon a candidate's qualifications, experience, internal equity, and the budgeted amount for the specific role and location.