Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join a team in Hauppauge, New York in a contract-to-permanent capacity. This role is ideal for someone who is highly organized, accurate with financial documents, and comfortable managing a steady flow of vendor invoices and payment activity. The position focuses on supporting day-to-day accounts payable operations while helping maintain timely and accurate processing across the department.

Responsibilities:
• Review incoming invoices for accuracy, completeness, and proper approval before entering them into the payment system.
• Assign the correct general ledger or cost codes to invoices to ensure expenses are recorded appropriately.
• Process a high volume of vendor invoices in a timely manner while maintaining strong attention to detail.
• Prepare and support scheduled check runs, confirming payment amounts and due dates are accurate.
• Reconcile invoice records and resolve discrepancies by coordinating with vendors and internal stakeholders.
• Maintain organized accounts payable files and supporting documentation for audit and reporting purposes.
• Monitor outstanding payables and help ensure vendors are paid according to agreed terms.• Prior experience in accounts payable or a closely related accounting support role.
• Working knowledge of invoice review, invoice coding, and payment processing procedures.
• Experience assisting with check runs and handling vendor payment documentation.
• Strong attention to detail with the ability to manage repetitive tasks accurately.
• Comfortable working with accounting software and standard office applications.
• Effective communication skills for following up on discrepancies and coordinating with vendors or internal teams.
• Ability to stay organized and manage multiple invoices and deadlines simultaneously.