Clerk II

Job Title

Under regular supervision, performs various routine-to-moderately complex clerical and secretarial duties in support of department operations. Work involves typing and preparing various documents, maintaining files and logs, providing professional and courteous customer service at all times, and performing related tasks specific to assigned department. Reports to the assigned supervisor.

Responsibilities

• Answers the telephone; provides assistance to callers and/or forwards calls to appropriate personnel; takes and relays messages.
• Greets and assists office visitors.
• Receives and processes various forms, applications, requests, records and reports, and other documents.
• Compiles information for, types and/or prepares various documents, which may include general correspondence, memos, charts, tables, graphs, notices, invoices, file cards, receipts, spreadsheets, fliers, presentation materials, contracts, agreements, court/legal documents, forms and others; proofreads copy for spelling, grammar and format, making appropriate changes.
• Establishes and maintains department files; maintains various lists and logs.
• Enters and retrieves computer data; reviews data for accuracy; prepares spreadsheets and other computer reports as requested.
• Schedules and organizes meetings; makes travel and conference arrangements.
• Attends meetings; records, transcribes and distributes meeting minutes within appropriate timeframes.
• May maintain personnel files, ensuring accuracy and confidentiality.
• May perform general bookkeeping duties as assigned, including but not limited to processing accounts receivable and/or payable.
• Organizes and assists with special projects and performs specialized duties peculiar to assigned department.
• Performs routine clerical duties as required, including but not limited to copying and filing documents, processing daily mail, maintaining lists and logs, ordering supplies, etc.

Responsibilities of the Manufactures Home Division

• Assist taxpayer by telephone or that comes into office.
• Process every permit that is issued for manufactured homes. (Inspections for county decals, tracking ownership and movement of homes and data input into the Assessor's file for taxations, approximately 800 permits per year and growing.) Estimated time needed out of office to tracking these permits is at least 2 days a week.
• Track all Recreational Vehicle parks, campgrounds, and manufactured home parks. (In the process of creating new system to be able to list and inventory}
• Verify every parcel of land that is requesting to place a manufactured home or become a campground or park to be sure the area will allow and meets all requirements per our county ordinances.
• Track and post all delinquent taxes on manufactured homes. First posting is in July. Approximately 1000 to physically post. This takes 3-4 weeks that I am out of office. Second posting is in November with estimated 400 left to repost again I am out of office for about 2 weeks.
• Responsible for investigating potential violations of ordinances and regulations. Site inspections, contact owner via phone, letter or in person.
• Manufactured home audit every 5 years. This requires site visits and receiving an abundance of phone calls.
• Attend required meetings.

Requires a high school or GED equivalent with one or two years of experience in clerical or secretarial work; or any equivalent combination of training and experience, which provides the required knowledge, skills, and abilities.