Executive Administrative Assistant

Government Acquisitions LLC. (GAI) – is seeking an experienced Executive Administrative Assistant who will primarily support the President of the company as well as other Executives as necessary. The Executive Admin will provide high‑level administrative support, ensuring the efficient and effective operation of the President's office. This role requires exceptional organizational, communication, and problem‑solving skills, as well as the ability to handle sensitive information with discretion and professionalism. This role also serves as the HQ Office Manager for GAI HQ in Cincinnati, Ohio. It is a hybrid exempt role with Mondays and Fridays Work From Home. Shift: 8:30 AM – 5:30 PM with 1 hour lunch break. Responsibilities Calendar Management Manage and maintain the President’s complex calendar, scheduling appointments, meetings, and travel arrangements. Prioritize and resolve scheduling conflicts, ensuring efficient use of the President’s time. Keep the President updated and prepared for his scheduled meetings. Proactively assist in completing tasks on the President’s agenda including working with stakeholders, writing drafts, and reminders of task deadlines. Manage Executive Travel Calendar. Communication and Correspondence Act as a primary point of contact for internal and external stakeholders, screening and directing inquiries. Draft and prepare correspondence, reports, and presentations, ensuring accuracy and professionalism. Manage email correspondence, prioritizing and responding to urgent matters. Maintain employee birthday and anniversary calendar/gifts. Attend Executive Leadership Meetings, take notes as needed, practice absolute confidentiality and discretion. Internal Communication: Attend leadership meetings and disseminate information to the broader company audience as required. Assist President with his Social Media. Travel Coordination Arrange and coordinate complex travel itineraries, including flights, accommodations, and ground transportation. Prepare travel documents and expense reports for the President and, as needed, for other Executives. Office management Manage HQ Office, including ordering and stocking food and drink for employees, ordering office supplies, coordinating with building maintenance, cleaning the kitchen, cleaning the refrigerator periodically, maintaining budgets for office management, holiday decorating, and assisting the Event & Convention Manager with organizing, storing, and shipping products. Relationship Management Act as a liaison between the President and other executives, employees, and external contacts. Build and maintain strong relationships with key stakeholders. Order flowers/gift baskets as requested. Order monthly “spiffs” per Inside Sales Management. Work with President on awarding employees for milestones and other employee‑related correspondence. Technology Proficiency Utilize various software and technology tools to enhance efficiency and productivity such as EOS. Stay up‑to‑date with industry trends and emerging technologies. Anticipatory Support Proactively anticipate the President’s needs and provide support without requiring constant direction. Identify and address potential issues before they become escalated. Qualifications Four or more years of experience in an administrative role reporting directly to C‑Suite level. Exceptional organizational and time‑management skills; ability to coordinate, manage concurrent projects with competing deadlines. Excellent written and verbal communication skills. Excellent technical ability to learn new systems and processes. Familiarity with Salesforce and/or Entrepreneurial Operating Systems (EOS) highly desirable. Experience driving efficiencies and productivity in the workplace. Ability to tactfully “manage up” as necessary to keep work on track. Strong attention to detail and accuracy. Ability to maintain confidentiality and discretion. Expert user in Microsoft Office Suite, primarily Word & PowerPoint, and other relevant software. Proficient in Excel. Ability to work independently and as part of a team. Strong problem‑solving and decision‑making skills. Adaptability and flexibility in a fast‑paced environment. Must be a US Citizen and not require sponsorship now or in the future. Should be able to lift 30 pounds occasionally. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. GAI is committed to a harassment‑free and discrimination‑free workplace. #J-18808-Ljbffr Government Acquisitions