Fleet Administrator Job Description

Fleet Administrator assists in the administration and coordination of the organization’s fleet of motor vehicles. Maintains accurate records of vehicles. Being a Fleet Administrator ensures compliance with government rules and regulations and files paperwork in support of this compliance as needed. Schedules repairs or preventative maintenance, ensuring that the necessary numbers of fleet vehicles are available at all times. Additionally, Fleet Administrator prior knowledge of DMV policies and procedures is preferred. Requires an associate degree. Typically reports to a supervisor. To be a Fleet Administrator typically requires 1-3 years of related experience. May be entry level if some experience in the skill. Gains or has attained full proficiency in a specific area of discipline. Works under moderate supervision.

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Fleet Administrator Job Description Template

Our company is looking for a Fleet Administrator to join our team.

Responsibilities:

  • Handle all interpersonal situations with confidentiality;
  • Manage our annual registration renewals, truck inspections for entry and exit from the company;
  • Communicate with team members and managers both verbally and written;
  • Utilize Microsoft Office in many areas of your work with ease;
  • Be service-oriented with a positive attitude, interest in learning, technically-savvy and flexible;
  • Help with IT issues as needed;
  • Manage high volume of daily tasks;
  • Keep confidential all information received;
  • Ensure prompt handling of required tasks;
  • Other duties as assigned;
  • Query, download, manipulate and interpret reporting files and multiple spreadsheets;
  • Identify and correct errors and/or issues with tasks or processes.

Requirements:

  • Provide proof of legal work status in the US;
  • Able to pass relevant criminal background check and pre-employment drug test;
  • Superior verbal and written communication skills;
  • Ability to multitask, meet deadlines, as well as take on additional responsibilities as assigned;
  • Technically-savvy: Microsoft Office and databases;
  • Microsoft Word and Excel;
  • Strong business writing and speaking skills;
  • Self-starter, ability to work independently and manage priorities effectively;
  • Team player;
  • Ability to multi-task;
  • Responsible;
  • Takes initiative;
  • Problem solver;
  • Scheduling and task coordination;
  • Organized.