Payroll Assistant Job Description Template
Our company is looking for a Payroll Assistant to join our team.
Responsibilities:
- Other duties as assigned;
- Accurately enter and post weekly payrolls;
- Union Dues remittance;
- Assist the Controller, and Payroll Manager and Financial Officer, in other administrative functions when necessary;
- Coordinate with division management from General Manager to Vice Presidents regarding payroll status;
- Maintain safe & organized work area;
- Follows the procedure for taking deposits and receiving weekly private pay payments;
- Assures prompt resolution of AR 90 days in collaboration with Agency Managers;
- Professional appearance and demeanor are requested;
- Upload/enter all employee payroll time/timesheets for the assigned division on a daily basis ensuring accuracy of employee time data;
- Communicates on a daily basis with office Agency Manager;
- Answers department phones;
- Works in collaboration with scheduling department to assure correct auth vs visits done;
- Creates new employee files within the ADP system;
- Informs Payroll Manager when written notification of client/family regarding potential cessation of service is needed.
Requirements:
- Must have a criminal background check;
- 1 year recent experience in bookkeeping (preferably) in a home services agency or other healthcare related job;
- Moderate competency with computers and keyboarding;
- Ability to work independently and follow directions;
- Proficiency in Excel required;
- Above average knowledge and experience with Microsoft Office products;
- Must have high-volume data entry, payroll processing and clerical experience;
- Ability to read, write and speak English;
- Propensity for working with and helping people;
- Customer service skills;
- Ability to multi-task with minimal stress;
- Ability to communicate effectively on all levels;
- High School diploma or equivalent required; College course work in Accounting is a plus;
- High school graduate or equivalent.